Accounts Payable Supervisor

We are seeking a detail-oriented and experienced Accounts Payable Supervisor to join our accounting team. In this role, you will oversee the day-to-day operations of the accounts payable function, ensuring the accurate and timely processing of invoices and payments to vendors. The ideal candidate will possess excellent communication skills, strong leadership qualities, and a thorough understanding of accounting principles and practices.

Responsibilities:

• Supervise the accounts payable staff, ensuring all team members perform their duties efficiently and accurately.

• Monitor the accounts payable inbox, ensuring invoices and inquiries are addressed promptly.

• Review and approve vendor invoices for payment, ensuring accuracy and compliance with company policies.

• Process electronic payments and paper checks, ensuring payments are made on time.

• Reconcile vendor statements and investigate any discrepancies.

• Maintain accurate records of outstanding payables and resolve outstanding issues with vendors.

• Collaborate with purchasing, receiving, and other departments to resolve invoice discrepancies and payment inquiries.

• Prepare and review monthly accounts payable reports, analyzing trends and identifying opportunities for process improvements.

• Ensure adherence to internal controls and accounting policies, maintaining a high level of accuracy and transparency.

• Participate in the month-end close process, ensuring accounts payable balances are accurately recorded in the general ledger.

• Assist with special projects and other duties as assigned.

Qualifications:

• Bachelor's degree in accounting, finance, or a related field.

• Minimum of 3-5 years of experience in accounts payable, with at least 2 years of supervisory experience.

• Strong understanding of accounting principles and practices, including GAAP and internal controls.

• Proficient in Microsoft Office, particularly Excel, and experience with accounting software and ERP systems.

• Excellent communication and interpersonal skills, with the ability to build strong relationships with vendors, colleagues, and management.

• Strong analytical and problem-solving skills, with the ability to identify and resolve issues effectively.

• Highly organized and detail-oriented, with the ability to prioritize and manage multiple tasks in a fast-paced environment.

• Proven leadership skills, with the ability to motivate and develop a high-performing team.

• Experience with month-end close processes and financial reporting.

• Strong work ethic, dependable, and committed to maintaining confidentiality.