Accounts Payable Supervisor

Purpose Under the direction of the Vice President of Finance, this position will be responsible for the processing of payment transactions and meeting the financial commitments of the organization, while ensuring the integrity, accuracy, and security of such information for accounting purposes. Responsibilities Supervises the accounts payable department and its staff, including staff training and development and day-to-day personnel matters.

Oversees all payment transactions such as ACH, wires, paper checks and credit cards, and coordinates the weekly payment cycle. Handles data entry, validation, matching and processing of various types of invoices such as inventory purchasing, general expenses and employee reimbursements. Ensures that all invoices are properly approved by management as outlined in the company’s expense authorization policy.

Answers vendor inquiries and investigates and resolves any discrepancies. Tracks vendor activity in system and files 1099 tax forms annually. Ensures that AP systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness. Job Related Dimensions Deadline and detail-oriented Works well in team environment Fundamental knowledge of accounting Strong analytical and critical thinking skills Proficient in Excel and Outlook Communication and listening skills Excellent internal and external customer service skills Qualifications Excellent written and verbal communication skills Previous oversight of full cycle Accounts Payable function required Experience with an ERP AP system required Implementation experience with payables-related software (such as Laserfiche) preferred Supervisory experience preferred E-automate software experience helpful but not necessary Copier sales and service industry familiarity a plus Degree in Accounting or Finance related field a plus Physical Demands & Work Environment Ability to sit at desk for prolonged periods at times Ability to talk on the phone and work with various computer tools and applications Ability to type and compose written communication in various forms Ability to lift 20lbs on occasion