Accounts Payable Supervisor

Cbiz, Inc. Cleveland , OH 44114

Posted 2 weeks ago

With over 100 offices and nearly 5,000 associates throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level.

CBIZ has been honored to be the recipient of several national recognitions:

  • 2020 Best Workplaces in Consulting & Professional Services by Great Place to Work

  • 2019 America's Best Mid-Size Employers by Forbes

  • 2019 Workplace Excellence Seal of Approval by the Alliance for Workplace Excellence

  • Top 101 highest scoring companies in the country for Best and Brightest Companies to Work For in the Nation by the National Association for Business Resources

The Accounts Payable Supervisor oversees the Shared Services Center (SSC) Accounts Payable team including supervision of staff, directing the processing and approval of invoices and payments, the maintenance of department procedures and policies and adherence to internal controls.

Essential Functions & Primary Duties:

  • Direct supervision of SSC Accounts Payable Staff including organizing workflow and ensuring that employees understand their duties and tasks

  • Monitor employee productivity and provide constructive feedback and coaching

  • Resolve Accounts Payable issues escalated by SSC AP staff or business units

  • Identify and recommend new processes and/or changes to existing processes and procedures of the SSC AP Department while maintaining appropriate internal controls

  • Ensure all SSC AP policies and process are updated and published on CBIZ Intranet

  • Responsible for informing business units of all policy and procedural changes

  • Assist Accounts Payable Manager with internal and external audit requests

  • Approval of invoices submitted from business units into the Oracle Fusion Accounts Payable module

  • Provide ongoing training to the business units as it relates to Accounts Payable processes and procedures

  • Maintain training manual for Oracle Fusion for business units and SSC Accounts Payable department

  • Leading/managing staff members to successfully implement approved changes into Account Payable processing

  • Responsible for providing Corporate Accounting with quarterly IT accrual amounts based on outstanding invoices

  • Gather data from business units, Legal and Corporate Accounting and Tax Departments necessary for the completion of year-end 1099's

  • Oversee the completion of 1099 processing at year-end to ensure completeness and accuracy for submittal to the IRS and disbursement to recipients

  • Responsible for payment and reconciliation of E-Pay at month-end

  • Handle various system imports into the Oracle Fusion Accounts Payable system including correction of errors and reconciliation

  • Manages the unclaimed funds process to ensure compliance with various state regulations.

  • Ensure newly acquired entities are effectively integrated into shared services processing

  • Coordination of vendor statement reviews

  • Supervisory level invoice approvals

  • Other projects as assigned

Preferred Requirements:

  • Bachelor's degree with a major in accounting, finance or business

  • Oracle knowledge

  • Ability to plan, assign and direct work

  • Ability to lead, coach and train employees

  • Good planning and organizational skills to balance and prioritize work

  • Strong attention to detail, focus on accuracy and efficiency as well as the ability to meet deadlines

  • Proficient in Excel, Word and PowerPoint

Minimum Requirements:

  • 3 years of practical accounting experience

  • Must maintain current required licenses and certifications relevant to field of expertise

  • Demonstrated ability to communicate verbally and in writing with all levels of an organization, both internally and externally

  • Effective customer service skills

  • Proficient use of applicable technology

  • Ability to work in team environment as well as independently

  • Ability to analyze and prioritize multiple responsibilities

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Cbiz, Inc.