Accounts Payable Supervisor

Duties and Responsibilities

• Oversee the full accounts payable process including review of invoice postings to ensure compliance with company authorization policies and procedures as well as accurate coding.

• Ensure all invoices have appropriate documentation and approval prior to payment

• Review expenditure expense reports for proper authorization and coding.

• Manage/review the weekly check runs.

• Oversee all invoice and payment processing within Aavenir and SAP as well as resolve any AP processing issues that may arise.

• Ensure accurate system procedures and policies are being followed and adhere to company guidelines.

• Maintain AP inbox and respond to all questions/inquiries in a timely manner.

• Coordinate with and provide support to the purchasing department regarding any issues and/or inquiries relating to purchase orders and vendor invoices.

• Maintain positive vendor relations by providing support regarding invoice and payment inquires.

• Manage the Accounts Payable Aging report to ensure payables are not exceeding 30 days and research and resolve old items.

• Review vendor statements and ensures all outstanding invoices are recorded in SAP

• Review and Approve new vendor account setup in SAP MDM.

• Provide cash forecasting information when requested

• Oversees reports regarding cash flow; ensures correct payments are made in a timely manner.

• Provide assistance during the monthly accounting cycle including, but not limited to:

• Closing accounts payable sub-ledgers each month

• Preparation of monthly accrual reports for non-PO invoices, including intercompany

• Monthly and quarterly reconciliations

• Monthly journal entries relating to accounts payable accruals and reclasses

• Provide guidance regarding updates/changes to budget/cost center coding for expenditures with departments outside of accounting

• Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.

• Review and prepare vendor data for submission of the annual 1099 information

• Prepare annual reviews as well as any interim coaching and/or guidance to all direct reports.

• Provide recurring updates to accounting management regarding resource needs, vendor issues, or other company concerns affecting accounts payable

• Provides accounting assistance to managers and staff; responds to accounts payable questions/concerns to meet business needs.

• Build solid relationships across all units at various accounting and company levels

• Assists in audit related tasks

• Review and resolve stale dated checks, and prepare annual unclaimed property tax report

Competencies/Skills Required

• Working knowledge of SAP

• Analyze GL details or vendor details/history.

• General accounting knowledge.

• Thorough understanding of accruals and prepaids.

• Understand the impact on Financial Statements of unrecorded expenses/invoices.

• Understand how duties and responsibilities impacts other accounting staff work assignments

• Strong computer skills including Excel and Word.

• Must possess professional interpersonal and communication skills

• Timely communication and escalation of issues with proposed solutions.

• Regular status updates with your manager.

• Must be reliable and dependable.

• Ability to multitask

Education/Experience Required

• Bachelor's degree desired but not required if experience is met

• Minimum 5 years of experience in an accounts payable position or 1 year in an Accounting Supervisor position

Work Schedule

Anticipated hours are:

Monday

• Friday 8:00 am

• 5:00 pm

Occasional overtime during monthly closes

Salary Range: $67,000.00 - $95,000.00/DOE

Benefits: Comprehensive Medical, Dental and Vision coverage, Life insurance, Accidental Death and Disability coverage, company paid Family/Medical Leave, Long-term Disability, generous commute subsidy, 401K plan with employer match, paid time off, 12 company holidays and an annual bonus opportunity.