Accounts Payable Specialist

Accounts Payable Specialist

Business Affairs Division

VUU is nourished by its African American and Christian heritage and energized by a commitment to excellence and diversity. Its mission is to: 1) Provide a nurturing, intellectually challenging and spiritually enriching environment for learning; 2) Empower students to develop strong moral values for success; and 3) Develop scholars, leaders, and lifelong learners of a global society.

Established in 1865, Virginia Union University gave newly emancipated slaves an opportunity for education, for establishing a community, and for gaining economic, political and social advancement. The University is the result of a merger among four historic institutions: Richmond Theological Seminary, Wayland Seminary, Hartshorn Memorial, and Storer College. Richmond Theological Seminary held its first classes at Lumpkin's Jail, a former holding cell for runaway slaves. The Wayland Seminary was founded in 1865 by the American Baptist Home Mission Society in Washington, DC. Two years later Storer College was founded in West Virginia, and Hartshorn Memorial College opened its doors in 1883 as the first college for African American women in the country. After operating independently for three decades, these notable seminaries joined forces to form Virginia Union University in 1899. Hartshorn Memorial and Storer Colleges would eventually join this Union in 1932 and 1964, respectively.

Located in the heart of Virginia's capital city, Virginia Union University, a Baptist affiliated private institution, is best known for its world-renowned graduate school of theology. It also offers a broad range of educational opportunities in the liberal arts, teaching, research, science, technology, continuing education, civic engagement, and study abroad. VUU's commitment to student success has included an emphasis on student engagement and retention, and close interaction between faculty and students, both of which produce a synergy among scholarship, teaching, and learning.

At Virginia Union University, we consistently search for and create growth opportunities that forge groundbreaking research, state of the art technology, or top-of-the-line curriculum. We welcome and encourage new ideas and processes that positively impact experiences. We require the following core values.

Spiritual Formation, as a faith-based University, we welcome the regular practice of prayer, worship, silence, and mediation that matures one's relationships, values, and life purpose that lead to ongoing spiritual growth and transformation.

Integrity, we value our commitment to fairness, honesty, and truth reflected in each person's words and deeds while holding ourselves accountable for our personal and words and actions.

Diversity & Inclusion, as one of the nation's oldest HBCUs, we value diversity in thought, perspective, and embodiment, trusting that we are stronger when various voices, traditions, and experiences are present.

Excellence, we provide the highest quality of experiences and interactions while remaining flexible, responsive, and open-minded in developing and delivering programs, services, and facilities committed to exceeding the standards of what it means to be Best-In-Class.

Duties and Responsibilities:

Specific duties may include and are not limited to the following:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

• Reconciles processed work by verifying entries and comparing system reports to balances.

• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

• Ensures credit is received for outstanding memos.

• Issues stop-payments or purchase order amendments.

• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.

• Maintains accounting ledgers by verifying and posting account transactions.

• Verifies vendor accounts by reconciling monthly statements and related transactions.

• Maintains historical records by microfilming and filing documents.

• Disburses petty cash by recording entry and verifying documentation.

• Reports sales taxes by calculating requirements on paid invoices.

• Protects organization's value by keeping information confidential.

• Updates job knowledge by participating in educational opportunities.

• Accomplishes accounting and organization mission by completing related results as needed.

Qualifications:

Accounts Payable Clerk Qualifications / Skills:

• Tracking budget expenses

• Attention to detail

• Thoroughness

• Organization

• Analyzing information

• Accounting

• Vendor relationships

• PC proficiency

• Data entry skills

• General math skills

Education, Experience, and Licensing Requirements:

• High school diploma, GED, or equivalent required

• Bachelor's degree in accounting, finance, or related field a plus

• Previous accounts payable experience preferred

Salary: Commensurate with experience

Applications Deadline:

Review of candidate materials will begin immediately and continue until the position is filled. If you have any questions, please contact Askhr@vuu.edu

The selected applicant may be required to submit to a background investigation. VUU is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.