Accounts Payable Specialist

Job Description Job Description General Description All employees of Smith System are responsible for abiding by the company’s core values of servant leadership, diversity, ethical behavior, teamwork, and continuous learning. The Accounts Payables Specialist is responsible for providing administrative, financial, and clerical support services in accounts payables for Smith System.

This position is primarily responsible for preparing, processing, and submitting payments in accordance with Smith System finance and procurement regulations. This position involves a large amount of data entry and is working towards a paperless model. Prioritizing confidentiality is a vital function of the position.

Responsibilities • Process and code invoices, ensuring accuracy and timely payment • Investigate, solve problems associated with invoice processing, and communicate resolution of discrepancies to appropriate personnel. • Review payment documents for accuracy monitoring discount opportunities on weekly basis. • Reconcile vendor statements and resolve any discrepancies. • Maintain vendor permanent files and ensure required documentation (e.g., W-9) is up to date and in compliance with all applicable tax requirement. • Prepare and provide monthly reconciliation of accounts payable, including proposed general journal entries and supporting documentation. • Monitor the accounts payable aging report and unvouched receipt report to ensure timely payments. • Establishing and maintaining relationships with new and existing vendors. • Ensure IRS Form 1099 is prepared for all appropriate vendors at year end. • Protects organization’s value by keeping information confidential. • Perform other duties and special projects as requested Work experience / education requirements • At a minimum, 3 years of proven experience in Accounts Payable and Associate’s degree is preferred • Experience in data collection, entry, and reporting with great attention to detail and confidentiality. • Computer savvy with working knowledge of relevant accounting software; experience with MS Word, Excel, Outlook • Attention to detail • Outstanding math, organizational and time management skills. • Good communication and interpersonal skills for interacting with vendors and team members • Preference will be given to those candidates who have demonstrated abilities in an AP paperless environment as well as working environments that have less automation. Abilities Required Initiative: Ability to work productively with minimal supervision.

A self-starter who looks for better ways to get more done without being assigned. Sense of Urgency: Take care of things that need fast action Productivity:

Ability to manage the workload and prioritize tasks. Ability to meet deadlines. Ability to handle multiple projects and duties with tight deadlines Communication:

Clear, pleasant, and professional verbal and written communication with associates, visitors, and organizations that conduct business with Smith System Problem-Solving : Ability to identify problems and think creatively to find a solution Detail-Oriented : Ability to focus on the task at hand and ensure the highest degree of accuracy and completeness in the work. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. All employees must pass pre-employment drug screen and background check and be eligible to work in the United State Company Description Our Story Back in 1905, Smith System® was a different company than we are today. We built heaters for one-room schools.

And then water fountains – and lavatory systems. It was a simple mission – to keep kids warm, hydrated and clean, so they could focus on learning. But we soon discovered that, beyond those basic needs, there were other ways we could help.

The more we worked for schools, the more we saw an ever-evolving environment that needed a furniture maker to nurture the change. So, we stepped in. What’s cool is that our original purpose never stopped guiding us.

We still come to work every day to serve the “one-room schools.” Because in reality, every student learns a little differently, every teacher teaches a little differently and every classroom needs a unique solution. We believe (with a heck of a lot of passion) that every student and teacher deserves the best possible space to inspire learning. And that’s what led us to what we are today:

A company designed to deliver on the needs of education better than anyone else in the industry. What teachers do day in, day out, flat-out humbles us. And we believe the right tools have a seriously positive impact on them.

For us, those tools are seats, desks, commons areas, storage units, and anything else that inspires better learning. Flexibility, versatility, comfort, style. It all matters.

Because at the end of the day, it supports one cause. To enable the genius inside every student. And because of that, we don’t make K-12 furniture as part of what we do.

It’s the only thing we do. Company Description Our Story

Back in 1905, Smith System® was a different company than we are today. We built heaters for one-room schools.

And then water fountains – and lavatory systems. It was a simple mission – to keep kids warm, hydrated and clean, so they could focus on learning. But we soon discovered that, beyond those basic needs, there were other ways we could help.

The more we worked for schools, the more we saw an ever-evolving environment that needed a furniture maker to nurture the change. So, we stepped in.

What’s cool is that our original purpose never stopped guiding us.

We still come to work every day to serve the “one-room schools.” Because in reality, every student learns a little differently, every teacher teaches a little differently and every classroom needs a unique solution.

We believe (with a heck of a lot of passion) that every student and teacher deserves the best possible space to inspire learning. And that’s what led us to what we are today:

A company designed to deliver on the needs of education better than anyone else in the industry.

What teachers do day in, day out, flat-out humbles us. And we believe the right tools have a seriously positive impact on them.

For us, those tools are seats, desks, commons areas, storage units, and anything else that inspires better learning. Flexibility, versatility, comfort, style. It all matters.

Because at the end of the day, it supports one cause. To enable the genius inside every student.

And because of that, we don’t make K-12 furniture as part of what we do.

It’s the only thing we do.