Accounts Payable Specialist

Accounts Payable Specialist

Reports to: Accounting Manager

Purpose: Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving, processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely, and accurate manner.

Qualifications:

• 2+ years of Accounts Payable experience

• High school diploma required, college courses in accounting preferred

Knowledge, Skills, and Abilities:

• Must have strong work ethics

• Must be well organized and a self-starter

• Must be able to follow standard filing procedures

• Detail oriented, professional attitude, reliable

• Proficient in Excel and Word, 10-key by touch

• Possess strong organizational and time management skills

• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

• Thorough knowledge of applicable accounts payable/general ledger systems, procedures, and financial chart of accounts

• Ability to communicate effectively verbally and in writing

• Ability to interact with employees and vendors in a professional manner

Key Duties and Responsibilities:

• Sort and distribute incoming mail

• Review all invoices for appropriate documentation and approval prior to payment

• Process Purchase Orders:

o Enter Purchase Invoice in K12

o Post Purchase Receipts Worksheet

o Verify documentation attached to Purchase Invoices/Credit Memos

o Post purchase invoices/credit memos for payments

• Process check requests

• Prioritize invoices according to cash discount potential and payment terms

• Audit and process credit card bills

• Run and upload positive pay to the bank

• Process ACH electronic payments

• Check vendor statements for past due invoices

• Notify departments/schools of past due invoices

• Research vendor payment inquiries

• Train and assist department and school secretaries with K12 functions

• Provide External Auditors information as needed for annual audit requirements

• Prepare daily bank deposit

• Prepare 1099s and submit to IRS (for schools and RSS)

• Prepare Monthly Sales/Use Tax report

• Assist with Sales Tax refund

• Support month-end and year-end close process

• Develop and document business processes and accounting policies to maintain and strengthen internal controls

• Assist the Accounting Manager as needed

Term of Employment: 12 Months Employment