Public School Of North Carolina Salisbury , NC 28145
Posted 7 days ago
Accounts Payable Specialist
Reports to: Accounting Manager
Purpose: Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving, processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely, and accurate manner.
Qualifications:
2+ years of Accounts Payable experience
High school diploma required, college courses in accounting preferred
Knowledge, Skills, and Abilities:
Must have strong work ethics
Must be well organized and a self-starter
Must be able to follow standard filing procedures
Detail oriented, professional attitude, reliable
Proficient in Excel and Word, 10-key by touch
Possess strong organizational and time management skills
Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
Thorough knowledge of applicable accounts payable/general ledger systems, procedures, and financial chart of accounts
Ability to communicate effectively verbally and in writing
Ability to interact with employees and vendors in a professional manner
Key Duties and Responsibilities:
Sort and distribute incoming mail
Review all invoices for appropriate documentation and approval prior to payment
Process Purchase Orders:
o Enter Purchase Invoice in K12
o Post Purchase Receipts Worksheet
o Verify documentation attached to Purchase Invoices/Credit Memos
o Post purchase invoices/credit memos for payments
Process check requests
Prioritize invoices according to cash discount potential and payment terms
Audit and process credit card bills
Run and upload positive pay to the bank
Process ACH electronic payments
Check vendor statements for past due invoices
Notify departments/schools of past due invoices
Research vendor payment inquiries
Train and assist department and school secretaries with K12 functions
Provide External Auditors information as needed for annual audit requirements
Prepare daily bank deposit
Prepare 1099s and submit to IRS (for schools and RSS)
Prepare Monthly Sales/Use Tax report
Assist with Sales Tax refund
Support month-end and year-end close process
Develop and document business processes and accounting policies to maintain and strengthen internal controls
Assist the Accounting Manager as needed
Term of Employment: 12 Months Employment
Public School Of North Carolina