Accounts Payable Specialist

At Ports America, the Accounts Payable Specialist is a mid-level accounts payable position within the Shared Service Center. The Accounts Payable Specialist is responsible for the accurate and timely entry of invoices and check requests.

• Validate invoice header information within imaging system to ensure accuracy

• Invoice routing within imaging system to site workgroups for coding and approvals

• Perform 2-way or 3-way PO match process within imaging system

• Communicate with internal/external customers and staff on invoice and PO discrepancies

• Respond to AP requests within 24 hours turnaround time via email or phone

• Reconcile supplier statements/accounts, investigate discrepancies, and resolve outstanding supplier credit balances

• Research and resolve conditions causing invoices on hold

• Run all necessary reports for month-end closing

Minimum Qualifications:

• High School Diploma or GED
• 3+ years Accounts Payable experience

Preferred Qualifications:

• Experience with Oracle

• Imaging system

• Ability to communicate effectively through email or phone

• Ability to work within system interface structure

• Intermediate Excel skills

• 10-Key Proficiency

• Familiarity with MS Outlook

• Highly organized and able to prioritize workload with minimal direction

• Able to meet deadlines and work in fast paced environment

• Strong customer service to internal and external customers

• Self-Starter

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

If you require additional information about our comprehensive data privacy policy (https://www.portsamerica.com/assets/pdf/CCPA Employee Compliance Notice.pdf), we invite you to contact us via email at human.resources@portsamerica.com. Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.