Accounts Payable Specialist

Summary : Detail focused individual who will assist the Accounting Manager in coordinating the daily departmental operations and financial analysis for the organization. Monitor on-going costs, prepare statistics and analyze trends and variances.

Job Description

• Manage accounts payable using accounting software and other programs, analyze/review workflow process in Concur

• Coding of invoices

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment and reconciliation of subsidiary to general ledger .

• Implement tactical processes, enforce policies and monitor internal controls.

• Review purchase orders, invoice totals, terms of payment and other charges (i.e. ensure that the organization is not accessed any taxes, late fees or finance charges)

• Reconciling vendor statements to ensure organization accounts for all possible invoices and credits

• Research information to provide accurate and timely solutions to internal clients and vendors at designated facility site.

• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.

• Keep track of all payments and expenditures, purchase orders, invoices, statements, etc.

• Generate payment to vendors on a routine schedule and match the check with backup for review by the senior accountant and controller.

• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.

• Develop and maintain a filing system for financial information, records and documents to ensure easily available information.

• Maintaining historical records

• Continuing to improve the accounts payable process (i.e. identify systemic root causes related to the general ledger, accounting software, establishing and maintaining relationships with new and existing vendors, etc.)

• Produce monthend and year end reports

• Assist the superviosrs and managers with the problems regarding accruals, invoices, stale checks, expense periods nad inventory

• Collects W9 information and maintains the AP tax information to meet IRS regulation

• Assist in year end 1099 processing and preparation by verifying all data paid in aplicable year

• Maintains the integrity of the vendor master file to ensure payments are aged properly

• Assist in the preparation of the annual year end audit

• Compliance with GAAP

• Other duties as assigned

Job Responsibilities

• Strong problem-solving skills and work ethics

• Attention to detail

• Excellent verbal, written, and interpersonal communication skills

• Ability to work independently and/or contribute to an environment that fosters teamwork, effective communication and responsiveness

• Ability to prioritize, effectively handle multiple projects concurrently, and take ownership of work

• Ability to meet tight deadlines, work extended hours during accounting close, audit periods and other critical times

• Ability to maintain confidentiality of company information

• Ability to maintain a balanced perspective in rapidly changing business circumstances

• Basic data entry skills

• Comfortable with math and calculations

• Good listening and communication skills

• Accurate and meticulous in data entry

• Able to sit in front of a computer for long hours at a time

Education and/or Experience: High School Diploma and one to three years accounting experience, two years computer operations experience in a mainframe environment, including data processing, reports and system maintenance. Healthcare experience preferred but not required.

Preferred Education: Associate's (A.A.) or Bachelor's degree (B. A.) from four-year college or university;

Computer Skills: Proficient use of spreadsheets. Have a working knowledge of accounting software, IBM A/S 400, Microsoft Access, Excel and Word applications.