The Accounts Payable Specialist is responsible for all aspects of client financial management including processing accounts payable, payables vendor filings for three agencies, maintaining budgets, client reporting, journal entries, bank reconciliations and accurate and timely employee expense report payments.
As an Accounts Payable Specialist, you'll work with a number of people, so flexibility and a team attitude are key. You should be comfortable balancing multiple assignments at once and thinking independently, knowing your team is there to support you.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Ensures that accounts payable is processed in accordance with GAAP.
All client related expenses are coded correctly, billed to client, and backup copies made if necessary.
Reviews all vendors' balances for 1099 status and generates 1099 statements by January 31.
Ensures that processed expenses are budgeted by verifying to original budget.
W-9's, obtaining from vendor, scan into system and maintain file.
Calculates sales tax to ensure that company is paying the correct percentage for the various locations.
Tracks sales tax accrual and ensures that payments are made prior to the due dates.
Employee Expense Reports
Process employee expense reports in compliance with company policies.
Ensures that employee personal expenses are deducted per company policy.
Processes expense report payments on a timely basis.
Employee Accounts Receivable
Updates employee accounts from accounts payable, payroll and general ledger.
Reconciles to general ledger at month-end.
Trial balance at month-end.
Ensures that copies of employee accounts are emailed to employees monthly.
Process checks/ACH/wire payments as needed following company payment policy.
Posts and maintains journals.
Assures overall control and safeguards of blank and voided checks.
Assures check requests are prepared when needed and assures the request meets company policy standards.
Credit Card Program and Travel
Process invoices received from Travel Agency making sure they match credit card.
Monitor credit card holders accounts, ensuring that they approve and submit receipts by due date.
Ensure that all credit purchases are correctly coded and entered prior to payment date.
Maintain accurate records of assets purchased and assign the correct depreciation/amortization schedule.
Maintain asset schedules and building inventory spreadsheet.
Responds to requests from fellow staff members on a timely basis.
Assists supervisor with other projects as assigned.
Cooperates and communicates frequently with others in agency to carry out assignments.
Supports company systems and procedures.
Meets or exceeds performance review goals.
Business school graduate with emphasis on computer and accounting areas or related work experience
Computer knowledge required (Excel knowledge a plus)
Ability to type 50 wpm
High aptitude in math
Methodical and accurate in work habits
Experience with 10-key