Accounts Payable Specialist

Novaspect Schaumburg , IL 60196

Posted 2 months ago

Novaspect, Inc, an Emerson Impact Partner and global leader of process systems and solutions, is currently offering an opportunity for an Accounts Payable Specialist to join our fast paced, customer orientated team in our Schaumburg, IL location. The successful candidate will assist with most accounts payable activities including maintaining current accounts and assist in invoicing functions. The position's primary responsibility will be to analyze expense reports to assign payments to the appropriate cost centers, work with vendors to resolve past due invoices and reconcile monthly statements with vendors. The Account Payable Specialist will assist the finance department in the preparation and review of key financial performance metrics for the accounts payable area.

Essential Duties and Responsibilities:

  • Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment and recording sales tax.

  • Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used

  • Generate payment to vendors on a routine schedule including ACH, wire, and check payment methods.

  • Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.

  • Match corresponding purchase orders to incoming invoices and save all documentation to network folder.

  • Review automatic payments to ensure correct coding and authorization as well as sufficient documentation.

  • Track expenses and prepare analyses of accounts and related financial activity to produce monthly financial reports.

  • Investigates and resolves problems associated with processing of invoices and purchase orders.

  • Administrate company travel and entertainment policy assuring adherence to guidelines and internal controls, including processing T&E expense reports and payments.

  • Reconcile payable reports each month to confirm that all amounts paid were accurate.

  • Keep track of credits owed and ensure all credits are properly applied to payments.

  • Set up and maintain vendor files, credit applications, W9s, and 1099 report files.

  • Actively participate with team members to achieve company and departmental goals.

  • Any other duties as assigned including reports as needed

Education and/or Experience:

  • High school diploma plus job related experience or relevant course work.

  • Excellent attention to detail.

  • Consistently meet all deadlines

  • Prior accounting/book keeping experience a plus.

  • Computer application literacy including Word, Excel and the Internet are required, and ability to learn internal business systems.

Additional Requirements:

  • Able to manage difficult customer situations and respond promptly to customer needs.

  • Excellent interpersonal, verbal and written communication skills

  • Proven ability to build and support teamwork.

  • Strong problem-solving skills and work ethics

  • Quickly embraces, learns and applies new technology and/or procedures.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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Accounts Payable Specialist

Novaspect