ACCOUNTS PAYABLE SPECIALIST
While this position specifies responsibilities, requirements and duties in certain areas, this person is an employee of Independent Living Services, Inc. and will be expected to respond to such requests not specifically contained herein. This person must maintain the attitude that he/she works for the total organization, and as such, exhibits proper cooperation, enthusiasm and interest in all areas deemed necessary for the continuing success of the ILS programs.
Knowledge of all policies and procedures of ILS and related corporations of Creative Living, Inc. and Sheltered Living Services, Inc. is required. Knowledge of agency services and support system is required.
The Accounts Payable Specialist works directly under the supervision of the Financial Manager. This position performs general office duties. Position will involve computer use of various programs, i.e., Excel/Access/Microsoft Word. They will perform related responsibilities as required or assigned. This position requires familiarity with ILS Policies and Procedures, both business and program related. This person needs a general knowledge of services to people with developmental disabilities and knowledge of DDS policies.
JOB DUTIES AND RESPONSIBILITIES:
General duties and guiding principles:
Know and respect the values of the people and facilitate their expression of choices related to those values.
Encourage growth and recognize the autonomy of the individuals receiving services while also being attentive reducing their risk of harm.
Develop relationships with the individuals that are respectful, based on mutual trust, and that maintains professional boundaries.
Help individuals understand and express their rights and responsibilities.
Recognize that each individual has potential for lifelong learning and growth.
Be conscious of my own values and how they influence my professional decisions.
Maintain competency in my profession through continued learning and attending and being an active participant in staff meetings and trainings.
Assume responsibility and accountability for my actions and decisions.
Recognize the importance of modeling valued behaviors to co-workers, individuals receiving services, and the community at large.
Practice responsible work habits.
Being on time for work
Completing all necessary documentation to assure compliance with all state and federal regulations.
Maintaining strict confidentiality for all consumer information, and facility operations
Perform financial duties:
Verify all program and operating charges
Distribute and code expenditures with general ledger account number/department code.
Process accounts payable for ILS operating accounts; print and mail checks at least weekly.
Set up and maintain vendor files on computer; post expenditures to proper accounting period.
Maintain accounts payable expenditure files and other financial files.
Maintain file of Patterson House residents check stubs.
Reimburse petty cash for all facilities.
Responsible for control of company credit cards and the use of the cards
Attend in-service training and/or retraining requirements as scheduled
Perform other financial duties as assigned
Perform general office duties:
Provide backup to management assistant, as needed i.e. answer phone, handle walk-in traffic, process mail
Maintains confidential information at all times
Perform other duties as assigned.
Attend in-service training and/or retraining requirements as scheduled.
This job description is not intended to be all-inclusive, and employee will also perform other reasonable related job duties as assigned.
This organization reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.
Independent Living Services is an equal opportunity employer and does not discriminate on the basis of race, color, age, orientation, religion, disability, ethnicity, origin, marital status, or veteran status.
The formal education equivalent of a high school diploma; accounting or business degree preferred; plus one year specialized training in the billing or accounting preferred; have basic knowledge of general office skills and equipment i.e. typing, computer, filing, calculator, copy & fax machine, etc.; must be able to create and maintain computerized data bases and perform word processing activities. Must be able to create spreadsheets; This person must be able to operate a vehicle; have a good driving record, communicate clearly with people through good verbal and writing skills; and be able to do occasional lifting up to 20 pounds.
(See Employee Handbook - Section 201 and 201-A. Benefits eligibility depends on category classification and hours worked.)
Employee Signature Date
Supervisor Signature Date
Independent Living Services