Accounts Payable Specialist

Mocean Los Angeles , CA 90064

Posted 4 months ago

Diversified Entertainment Advertising Company specializing in theatrical trailers, television and print campaigns for major studio releases seeks a Full-Time Accounts Payable Specialist.

Reporting to the Assistant Controller, this individual will be responsible for maintaining purchase orders logs, matching invoices and P/Os, invoice data entry and maintaining accounts payables vendor files for various divisions. The position will also have involvement in other close and accounting responsibilities.


  • Maintains accurate and timely input of AP records into the system, ensuring vendor accounts are up to date, reconciled and accurately reflected in the system
  • Inputs AP batches ensuring accuracy and completeness
  • Audits and reviews employee expense reports
  • Maintains appropriate internal controls, an up-to-date procedures manual and enforces Company employee expense policy

Essential Functions and Responsibilities

  • Point of contact for all AP matters
  • Organize, circulate invoices for approval, code and enter into GL on a daily basis
  • Audit and review of employee expense reports in accordance with company policies and audit corporate credit card bills and receipts to process timely payment
  • Work with vendors to research and resolve vendor disputes. Perform detailed account reconciliations to ensure current standing
  • Train employees on an ongoing basis for items like: expense reports, petty cash, and purchase orders
  • Review W9 status and issue 1099s to vendors annually
  • Reconcile GL accounts, look into variances and identify reclassifying journal entries


Abilities & Competencies

  • Extremely attentive to detail a must
  • Strong proficiency in Microsoft Excel. Knowledge of Word and Outlook. Solomon (Microsoft Dynamics SL) a major plus.
  • Must be organized and able to work well under pressure
  • Multi-tasking capabilities
  • Able to actively and attentively listen
  • Able to think through, evaluate, and solve problems logically and independently
  • Regularly applies mathematic skills
  • Strong interpersonal team skills and ability to work well in a team environment
  • Excellent verbal and written communication skills including, proof reading, grammar, punctuation and spelling

Performance of the essential functions involves the following physical and/or sensory abilities:

  • Frequently typing on a keyboard
  • Frequently sitting and performing deskwork
  • Seeing and reading without difficulty (with or without personal corrective aides)

Educational & Experience Required

  • 2-3 years of Accounts Payable experience
  • Bachelors in Accounting, Finance, or Business preferred


MOCEAN offers an excellent benefits package, 401(k), paid time off and holidays within a creative, fun environment.

MOCEAN will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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Accounts Payable Specialist