Accounts Payable Specialist

Mainhire Staffing Houston , TX 77002

Posted 7 days ago

Job Summary
Do you possess a high level of reliability, precision and attention to detail? A rapidly growing software company in Houston area has a permanent opening for an Accounts Payable Specialist. Must have demonstrated experience in high-volume invoice processing, procure-to-pay process, advanced Excel skills and a strong understanding of data analytics.
Job Responsibilities
  • Work directly with Project Managers and Estimators to set up project files, issue progress billings, keep up to date project job costing, change orders and status.
  • Process incoming lien waivers, payments, deposits and collections.
  • Answer phones
  • Backup the Payroll and Accounts Payable functions and willing to assist with additional office projects that may arise. Knowledge of certified payroll reporting a big plus!
  • Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, and documenting loans.
  • Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations.
  • Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
  • Generate payment to vendors on a routine schedule and match the check with backup for review by the financial manager.
  • Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
  • Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
  • Develop and maintain a filing system for financial information, records and documents to ensure easily available information.
  • Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.
Job Skills & Qualifications
  • Associate's degree in accounting with relevant work experience
  • Ability to work independently and as part of a team
  • Strong problem-solving skills and work ethics
  • Excellent verbal, written, and interpersonal communication skills
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Accounts Payable Specialist

Mainhire Staffing