Accounts Payable Specialist

Summary:

Under general supervision and according to established policies and procedures perform variety of duties to process check requests and invoices for payment. Prepare and maintain related records and reports to ensure accurate monthly expenses for general accounting month-end closing.

Responsibilities:

Process invoices for goods services employee expense reimbursement and the like for payment. Match invoices to appropriate supporting documents verify match of quantities and accuracy of pricing authorizing signatures present; noting dates to maximize available purchase discounts.

Investigate and reconcile discrepancies missing data. Code taxable/nontaxable disbursements to complete form in accordance with IRS regulations.

Ensure proper account distribution to cost center and object code through comparison of invoice description with general ledger chart of accounts when necessary. Review vendor master file listing to ensure payment generated to correct remittance address. Assign adjust or delete vendor master file accordingly.

Communicate with vendors purchasing department receiving departments and other hospital/affiliate departments to resolve unpaid invoices and credit holds to ensure timely delivery of all ordered supplies and goods.

Process department requests for checks ensuring authorized signatures and supporting documents are present. Assign vendor numbers and prepare appropriate supporting documents to be mailed with check.

Prepare and maintain related records and reports.

Maintain established Lifespan policies procedures objectives quality assurance safety environmental and infection control.

Perform other related duties as required.

Other information:

BASIC KNOWLEDGE:

High school diploma or equivalent.

Knowledge of general office systems and accounting procedures such as gained through completion of introductory accounting/bookkeeping or business courses.

Familiarity with computerized systems including ability to operate personal computer.

EXPERIENCE:

One year related experience including on-the-job experience to become familiar with policies and procedures specific to department.

Work is performed in a typical office environment.

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.

Location: Corporate Headquarters USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union