Accounts Payable Specialist

Landair, Inc. Greeneville , TN 37743

Posted 4 months ago

Overview

The key position of Accounts Payable Specialist is responsible for reviewing all invoices for appropriate documentation and approval prior to payment, processing check requests, and responding to all vendor inquiries.

Responsibilities

  • Review all invoices for appropriate documentation and approval prior to payment, including ensuring that Landair is charged in accordance with standard time stances and contracted hourly rates and parts pricing

  • Prioritize invoices according to cash discount potential and payment terms

  • Audit weekly and monthly expense reports

  • Audit and process credit card bills

  • Maintain vendor files, including certificates of insurance, W9s, and supplier diversity forms

  • Responsible for tracking and ensuring casual labor vendors have state mandated workers compensation coverage for time frame covered on invoices

  • Responsible for maintaining copies of signed lease agreements

  • Responsible for tracking monthly recurring invoices and ensuring monthly invoices have been received

  • If not, responsible for providing accounting with monthly accrual

  • File sales tax returns as required by each state

  • Annual 1099's for vendors and carriers

  • Responsible for timely payment of vendor invoices to ensure no late fees are incurred

  • Responsible for returning vendor phone calls same day or next business day at the latest

  • Responsible for deleting vendors in the vendor master that haven't been paid in the past year

  • Responsible for resolving any checks that have been rejected for signature within 2 business days

  • Responsible for updating the vendor master with the vendor's payment terms so that system automatically pulls invoices to be paid weekly within those terms

  • Reconcile monthly vendor statements

  • Responsible for tracking and reporting unclaimed property for checks not cashed

  • Maintaining purchase order spreadsheets to ensure proper reporting to accounting of outstanding items

Qualifications

  • Bachelor's degree or equivalent combination of education and experience

  • Strong time management skills with the ability to prioritize and work on multiple projects

  • Excellent organizational, problem solving and analytical skills

  • Excellent communication skills, both written and oral

  • Demonstrated proficiency in Microsoft Excel, Word and Access

  • AS400 experience preferred

  • Ability to work both independently and with a team in a fast paced, high volume environment

  • Strong research and resolution skills

  • Strong attention to detail and strong adherence to policies and procedures

Landair is an Equal Opportunity Employer

M/F/Disability/Veteran

VEVRAA Federal Contractor


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Accounts Payable Specialist

Landair, Inc.