Accounts Payable Specialist

Landair, Inc. Greeneville , TN 37743

Posted 4 months ago


The key position of Accounts Payable Specialist is responsible for reviewing all invoices for appropriate documentation and approval prior to payment, processing check requests, and responding to all vendor inquiries.


  • Review all invoices for appropriate documentation and approval prior to payment, including ensuring that Landair is charged in accordance with standard time stances and contracted hourly rates and parts pricing

  • Prioritize invoices according to cash discount potential and payment terms

  • Audit weekly and monthly expense reports

  • Audit and process credit card bills

  • Maintain vendor files, including certificates of insurance, W9s, and supplier diversity forms

  • Responsible for tracking and ensuring casual labor vendors have state mandated workers compensation coverage for time frame covered on invoices

  • Responsible for maintaining copies of signed lease agreements

  • Responsible for tracking monthly recurring invoices and ensuring monthly invoices have been received

  • If not, responsible for providing accounting with monthly accrual

  • File sales tax returns as required by each state

  • Annual 1099's for vendors and carriers

  • Responsible for timely payment of vendor invoices to ensure no late fees are incurred

  • Responsible for returning vendor phone calls same day or next business day at the latest

  • Responsible for deleting vendors in the vendor master that haven't been paid in the past year

  • Responsible for resolving any checks that have been rejected for signature within 2 business days

  • Responsible for updating the vendor master with the vendor's payment terms so that system automatically pulls invoices to be paid weekly within those terms

  • Reconcile monthly vendor statements

  • Responsible for tracking and reporting unclaimed property for checks not cashed

  • Maintaining purchase order spreadsheets to ensure proper reporting to accounting of outstanding items


  • Bachelor's degree or equivalent combination of education and experience

  • Strong time management skills with the ability to prioritize and work on multiple projects

  • Excellent organizational, problem solving and analytical skills

  • Excellent communication skills, both written and oral

  • Demonstrated proficiency in Microsoft Excel, Word and Access

  • AS400 experience preferred

  • Ability to work both independently and with a team in a fast paced, high volume environment

  • Strong research and resolution skills

  • Strong attention to detail and strong adherence to policies and procedures

Landair is an Equal Opportunity Employer


VEVRAA Federal Contractor

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Warehouse Inventory Specialist

Landair, Inc.

Posted 6 days ago

VIEW JOBS 10/10/2019 12:00:00 AM 2020-01-08T00:00 Overview The Inventory Specialist is responsible for all aspects of Inventory Control and reporting. The Inventory Specialist will manage and coordinate 1) periodic inventory reporting on several levels for both internal and external customers, 2) assisting in the shipping & receiving processes as needed, 3) daily communication with the customer regarding any systems or product discrepancies. Responsibilities Position Responsibilities: * Track and manage all inventory upon arrival to the warehouse. * Run daily QI Report, AM and PM – enter in Google Docs and send to the customer daily. * Run daily Capacity Report and enter in Google Docs. * Run monthly Expiry Report. * Receive and assign all scrap & returns. Coordinate this with the customer representative. * Investigate and resolve all inbound and outbound discrepancies. * Resolve receiving, picking and shipping issues. * Communicate with HighJump to resolve all issues that cannot be corrected on site. * Run bi-weekly Book to Book reports and investigate discrepancies. * Correct lot codes errors as needed. * Investigate EDI issues in Transaction Manager. * Correct errors in Transaction Manager. * Create and run test scenarios in Transaction Manager and WA. * Drop and release outbound orders as needed. * Manually enter inbound receipt information in WA as needed. * Enter all exceptions into the Exception Log. * Request adjustments from customer representative as needed. * Enter all adjustments into the Inventory Adjustment Log. * Enter location issues into the Location Issue Log. * Create or update new or existing location information. * Enter or correct information in Item Master as needed. * Keep the blocked items in the appropriate buckets in SAP. * Communicate daily with customer representatives on inventory, receiving and shipping issues and requests. * Cycle count as required. * Assist in preparation and process of annual physical inventory. Qualifications Essential Skills and Experience: * Inventory Control experience: cycle counting, reconciliations, and shipping-receiving support required. * Extensive computer skills to include Microsoft Office, Excel, and Google Doc. * Customer service experience with both internal and external customers. * Ability to multitask and prioritize time based on work assignments. * Forklift experience preferred. * WMS systems experience such as SAP, HighJump, etc. preferred. Landair is an Equal Opportunity Employer M/F/Disability/Veteran VEVRAA Federal Contractor Landair, Inc. Greeneville TN

Accounts Payable Specialist

Landair, Inc.