Accounts Payable Specialist

GENERAL JOB SUMMARY:

Responsible for processing all accounts payable and related accounts payable functions.

ESSENTIAL JOB FUNCTIONS:

• Review, prepare and input all invoices into accounting system on a daily basis

• Verify and process employee expense reports

• Process debit memos, internal invoices

• Reconcile credit card statements and bank statements, research outstanding uncleared checks

• Review and resolve vendor statements, discrepancies and inquiries and maintain vendor account information

• Review purchase order open commitments and process zero-dollar checks

• Process checks, vendor payments and Electronic Funds Transfers (EFT)

• Must be at assigned worksite during assigned hours 100% of time; less PTO, FML/STD/LTD

Other Job Functions

• Assist with end of month closing

• Maintain and manage accounts payable files for records retention

• Assist with creating and reviewing company policies and procedures

• Other duties may be assigned

SUPERVISORY RESPONSIBILITY:

None.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Ability to maintain sensitive and confidential information as required by government standards

Ability to interact effectively with peers and supervisors

Ability to interact appropriately with the public when necessary

Ability to adhere to workplace rules

Ability to maintain detailed and accurate records

Ability to be self-motivated and work independently in a fast paced, dynamic work environment

Effective time management and prioritization skills

Excellent written and verbal communication skills

Strong and pronounced problem solving and analytical skills

EDUCATION AND EXPERIENCE:

HS Diploma or equivalent

A minimum level of basic MS Excel and MS Word experience is a must

Experience working with ERPs and/or MRPs preferred

WORK ENVIROMENT / PHYSICAL REQUIREMENTS:

Office environment

Ability to stand and sit for long periods of time

Ability to perform repetitive motion (keyboarding, 10-key, phones)

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS CLASSIFICATION. THEY ARE NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED.

A REVIEW OF THIS CLASSIFICATION HAS EXCLUDED THE MARGINAL FUNCTIONS OF THE CLASSIFICATION THAT ARE INCIDENTAL TO THE PERFORMANCE OF FUNDAMENTAL JOB JUTIES. ALL DUTIES AND RESPONSIBILITIES ARE ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS AND ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES TO PERFORM THIS JOB PROFICIENTLY. THE REQUIREMENTS LISTED IN THIS DOCUMENT ARE THE MINIMUM LEVELS OF KNOWLEDGE, SKILLS OR ABILITIES

EEO/M/F/D/V

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