Accounts Payable Specialist

Instart Logic Palo Alto , CA 94306

Posted Yesterday

About Us:

Instart Logic - A radical new approach to application delivery

The Instart Logic service is the first cloud application delivery service in the world to extend beyond the limited backend-only cloud architectures of the past with an innovative new intelligent client-cloud platform delivered as a service. This new approach is based on software-defined architecture rather than hardware and network scale.


  • Process Accounts Payable data entry in QuickBooks for vendor bills received from email and postal mail

  • Codes invoices with correct codes conforming to standard procedures to ensure proper entry into the financial system

  • Review employee Expense Reports and submit reimbursement file to payroll

  • Follow up on purchase orders, vendor bill approval and expense report workflows

  • Prepares batch check runs, wire transfers, and ACH transactions to ensure timely payment of bills

  • Handles all vendor correspondence via phone or email

  • Assists with monthly status reports, and monthly closings

  • Assist in providing documentation for quarterly Reviews and our annual Audit

  • Provide assistance to internal & external audits

  • Prepare 1099s and annual filings

  • Performs other duties as required to support Accounting Department


  • 1-3 years full cycle Accounts Payable experience

  • BS degree in Accounting/Finance preferred

  • Experience with QuickBooks is preferred

  • Basic knowledge of Microsoft Office Excel and Word

  • Accuracy and process orientation is mandatory

  • Customer service attitude and good communication skills

  • Flexibility and openness to change and new ideas

  • Ability to work in a fast-paced, deadline-oriented environment

  • Ability to multi-task and organized

  • Willingness to learn

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Accounts Payable Specialist

Instart Logic