Rice University Houston , TX 77020
Posted 2 weeks ago
Special Instructions to Applicants:
All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
Position Summary:
The Accounts Payable Specialist III is an integral member of the Accounts Payable team and plays a significant role in facilitating the departments success. The Accounts Payable department is a fast-paced environment where they will be working daily with faculty, staff, and suppliers. The Payables Processor has a strong role in ensuring that the payment documents are distributed and/or processed in a timely manner.
Ideal Candidate Statement:
Ideal candidates should display courtesy, tact, consideration, and discretion in all interactions with of the members of Rice community and with the public.
Workplace Requirements
Hybrid: 3 Days in the office 2 days remote. To be decided by the hiring manager after a probationary period.
Business casual attire while in the office and working remotely.
Hourly Salary Range: $23.41 to $29.23 per hour, dependent upon experience and qualifications.
Minimum Requirements:
Associate's Degree
In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
3 or more years of experience in accounts payable
In lieu of the experience requirement, additional related education, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
Skills:
Excellent attention to detail
Proficient in using accounting software and MS Office Suite (Excel, Word)
Strong organizational, analytical and time management skills
Experience working with an enterprise resource planning system (ERP)
Proven ability to work well in a fast-paced environment and handle high volume workload
Strong ability to effectively and expertly communicate with suppliers, consultants, management and other clients both verbally and in writing
Ability to work both independently and collaboratively as part of a team
Strong problem-solving skills
Preferences:
Essential Functions:
Ensures that payment documents are distributed and processed in a timely manner
Process invoices to ensure purchase orders are on the invoice; 3 Way matching
Verify accuracy of supplier's invoices and documentation to resolve any discrepancies
Verifying the remit to address on the invoices to ensure it matches what's in the system (Oracle) before validating the invoice to ensure payments are sent to the correct address.
Performs all other duties as assigned
Additional Functions
Reconcile vendor statements and resolve any outstanding issues
Assist with special projects or assignments as directed by management
Establishing and maintaining relationships with faculty, staff, and suppliers
Enforces the University's policies and procedures when it comes to use of Purchase Orders
Review and process credit memos
Maintains confidentiality of organizational information
Escalate risks to leadership
Help Supervisor train Accounts Payable Specialist II when needed
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview
Rice Mission and Values: Mission and Values | Rice University
Rice University is an Equal Opportunity Employer committed to diversity at all levels. It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.
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