Accounts Payable Specialist II

Position Summary

Orlando Health's Accounts Payable Dept is seeking a qualified Accounts Payable Specialist II. The successful candidate will demonstrate thorough attention to detail with a focus on accuracy, a keen understanding of reasonableness, and adherence to appropriate authorization protocols.

Key Responsibilities:

• Process complex invoices with precision, involving purchase orders, pre-approved check requests, and employee expense reports.

• Independently collaborate with department Managers, Vendors, Invoice Approvers, and CSC personnel to identify and resolve invoice-related issues.

• Conduct thorough audits of invoices to ensure compliance with organizational policies, agreements, and/or purchase orders.

Schedule

Mon-Fri 8am-5pm

Location:

45 W. Crystal Lake St

Suite 200

Orlando, FL 32806

Responsibilities

Essential Functions

• Processes complex invoices, employee expense reports and pre-approved check requests using Accounting ERP system.

• Perform data verification in the optical character recognition software.

• Assist Specialists in the research and identification of appropriate coding for all non-purchase order invoices.

• Coordinate with vendors, managers, and distribution center personnel to identify and resolve issues preventing the processing of invoices associated with a purchase order.

• Reconcile vendor statements, obtain copies of unprocessed invoices, resolve credit holds.

• Identify issues related with EDI invoices working with System Administrators to resolve any set up/configuration issues.

• Review and resolution of open purchase orders on the Received Not Invoiced Report.

• Review and resolution of open invoices on the Invoiced Not Received Report.

• Run, review, and promptly resolve all issues identified through the MA54 process and the MA540 Report.

• Upload complex vendor invoices directly into ERP for pre-approved vendors.

• Review matching procedures to ensure maximum discounts are taken.

• Must meet minimum invoice processing requirement set by the AP Department.

• Special projects as assigned by the Director, Finance for the Accounts Payable department.

• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state, and local standards.

• Maintain compliance with all Orlando Health policies and procedures.

Other Related Functions

• Assists with development/revision of policies and procedures.

• Attends daily/weekly staff meetings.

Qualifications

Education/Training

Bachelor's degree in Accounting or Finance can substitute for required AP/Purchasing experience required.

Experience

Three (3) years of Accounts Payable or Purchasing experience in high volume dept. One (1) year of experience processing invoices associated with purchase orders. One (1) year of experience using AP/PO modules in Oracle, or SAP ERP System.

Education/Training

Bachelor's degree in Accounting or Finance can substitute for required AP/Purchasing experience required.

Experience

Three (3) years of Accounts Payable or Purchasing experience in high volume dept. One (1) year of experience processing invoices associated with purchase orders. One (1) year of experience using AP/PO modules in Oracle, or SAP ERP System.

Essential Functions

• Processes complex invoices, employee expense reports and pre-approved check requests using Accounting ERP system.

• Perform data verification in the optical character recognition software.

• Assist Specialists in the research and identification of appropriate coding for all non-purchase order invoices.

• Coordinate with vendors, managers, and distribution center personnel to identify and resolve issues preventing the processing of invoices associated with a purchase order.

• Reconcile vendor statements, obtain copies of unprocessed invoices, resolve credit holds.

• Identify issues related with EDI invoices working with System Administrators to resolve any set up/configuration issues.

• Review and resolution of open purchase orders on the Received Not Invoiced Report.

• Review and resolution of open invoices on the Invoiced Not Received Report.

• Run, review, and promptly resolve all issues identified through the MA54 process and the MA540 Report.

• Upload complex vendor invoices directly into ERP for pre-approved vendors.

• Review matching procedures to ensure maximum discounts are taken.

• Must meet minimum invoice processing requirement set by the AP Department.

• Special projects as assigned by the Director, Finance for the Accounts Payable department.

• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state, and local standards.

• Maintain compliance with all Orlando Health policies and procedures.

Other Related Functions

• Assists with development/revision of policies and procedures.

• Attends daily/weekly staff meetings.