Charter Schools USA Fort Lauderdale , FL 33301
Posted 3 weeks ago
JOB PURPOSE
Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. The Accounts Payable Specialist II has an increased level of experience, expertise and responsibility.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Reviews, audits and enters vendor invoices into NetSuite
3 way match PO to receiving to invoice
Preparing and uploading large AR data files into NetSuite
Interacts and resolves problems with vendors, internal and external customers
Reconciles vendor statements
Performs audit and compliance review of corporate credit card activity
Answer all vendor inquiries
Reconciles invoices to weekly wire transfers
Responsible for the void check process
Printing checks or ACH processing
Assist with accounts receivable with AR vs AP reconciliations
Executes internal controls related to assigned areas and tasks
Print accounts payable reports and maintain files
Completes work to meet departments weekly and monthly deadlines
Coaches and assists internal customers on AP issues
Maintain high level of confidentiality and awareness
Performs special projects as requested by Management
Prepare, maintain and reporting of 1099 records
Assist with other projects as needed
MAY PERFORM OTHER DUTIES AS ASSIGNED
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
SKILLS AND KNOWLEDGE
Advanced accounting and bookkeeping techniques, practices, and procedures
Ability to calculate, post and manage accounting figures and financial records
High degree of accuracy and attention to detail with the ability to use sound judgement
Excellent verbal, written communication and interpersonal skills
Ability to prioritize and meet departments weekly and monthly deliverables
Microsoft Excel -- ability to create spreadsheets, formulas, use pivot tables and VLOOKUP's
Microsoft Windows Applications i.e. Outlook, MS Word
Multi-task, and possess strong organizational skills
Oracle NetSuite knowledge
JOB REQUIREMENTS
Associates degree preferred
Strong Full Cycle AP experience 5 years + with heavy volume
Oracle NetSuite
MS Excel -- advanced
3 Way Match
Strong data entry
Organized /Detail Oriented
Internal/ external customer relations
E-procurement 3way match
1099 filing
WORK ENVIRONMENT
While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:
PHYSICAL DEMANDS
No physical exertion required.
Travel within or outside of state.
Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with CSUSA salary and benefit policy. Length of the work year and hours of employment shall be those established by Charter Schools USA.
FLSA OVERTIME CATEGORY
Job is non-exempt subject to the minimum wage and overtime provisions of the Fair Labor Standards Act (FLSA).
EVALUATION
Performance will be evaluated in accordance with Charter Schools USA's policy.
DECLARATION
The Charter Schools USA Human Resources Department retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by Human Resources Department will be subject to disciplinary action up to and including termination.
Charter Schools USA