Accounts Payable Specialist

General Description:

The Accounts Payable Specialist reviews purchase orders, statements, and invoices to verify amounts owed. Prepares and processes payments for vendor invoices and other financial obligations in accordance with internal accounting policies. Responds to vendor inquiries and resolves any discrepancies in billings and payments. Processes requests for employee expense reimbursements. Maintains vendor files, obtaining W-9 information and processing 1099s. The Accounts Payable Clerk is responsible for completing all duties as assigned.

Essential Functions:

• Managing accounts payable using accounting software and other programs

• Analyzing and improving workflow processes

• Establishing and maintaining relationships with new and existing vendors

• Ensuring vendor invoices and employee expense reimbursements are paid in a timely and accurate manner while adhering to departmental procedures.

• Processing due invoices for payments

• Comparing purchase orders, prices, terms of payment and other charges

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, reconciling vendor statements, etc.

• Research information to provide accurate and timely solutions to internal clients and vendors.

• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.

• Generate payment to vendors on a routine schedule and match the check with backup.

• Develop and maintain a filing system for vendor invoices and related information, records and documents to ensure easily available information.

• Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce periodic financial reports.

• Maintains all required licenses and certifications. Submits updated verifications to Human Resources (HR) upon receipt of updated documentation.

Education and Training Requirements:

• High School Diploma or GED equivalent required, associate degree strongly preferred.

• Intermediate computer skills (MS Excel, EHR, data entry skills) required

• Usage of related office equipment

• Familiar with Internet navigation

• Minimum of one (1) year general accounting experience required.

• Previous hospital or physician business office experience preferred.

NOTE: Job description available upon request.

All required documents must be presented at time of hire.

EXTERNAL APPLICANT: Employment is contingent upon successful completion of pre-employment drug and alcohol testing.

GRMC is an Equal Opportunity Employer