Accounts Payable Specialist

Job Details

Level: Experienced

Job Location: Remote - Virginia Beach, VA

Position Type: Full Time

Education Level: 2 Year Degree

Salary Range: Undisclosed

Travel Percentage: None

Job Shift: Office

Job Category: Accounting

Description

As the Accounts Payable Specialist, you are responsible for handling invoices, credit memos and processing payments for suppliers. You will also reconcile statements, listing outstanding items from suppliers. You will also be responsible for updating supplier records in the system and identifying and resolving exceptions between purchase order, packing slip and system data.

Essential Duties and Responsibilities:

• Three-way Match purchase orders, packing lists and invoices and research exceptions.

• Enter invoices timely and accurately and review monthly statements from suppliers using the company's accounting system.

• Process credit memos according to company procedures for receipt of credits.

• Record and process payments for suppliers in the accounting system.

• Update supplier files with issued and paid invoices and update supplier master files with contract information.

• Perform account reconciliations when necessary to research and resolve supplier account discrepancies.

• Enter payments into supplier portal web sites and retrieve invoices by electronic data interchange when necessary.

• Communicate with suppliers via phone, email, or mail as necessary.

• Assist with month-end closing.

• Assisting with other accounting duties as assigned.

Qualifications

Requirements:

Education and Experience:

• HS (or GED) is required.

• Associate degree in Accounting preferred.

• At least 2 years of Accounting Clerk work experience (4 years in lieu of Associates degree).

Job Knowledge, Skills, and Abilities:

• Advanced knowledge of accounts payable and billing procedure. General knowledge of bookkeeping procedures and accounting principles.

• Proficient in Microsoft Office, including Excel, Word, and Outlook.

• Experience in accounting software packages. The company uses DocuPeak/NetSuite.

• Excellent attention to detail and accuracy in processing a high volume of transactions.

• Good verbal and written communications skills.

• Strong Organizational skills.

• Problem analysis and problem-solving skills.

• Must be a good team member and able to help others.

Supervisory Responsibilities:

• None

Training Requirements:

• Willing to attend required training courses or sessions related to the job as assigned.

Physical Demands:

• Typical office tasks (including filing), sitting, repetitive computer use.

• Pass a pre-employment drug test and subject to random drug screening.

Work Environment:

• Exposure to dust and noise when in the production environment.

Personal Protective Equipment:

• None required.

Travel requirements:

• None.

Fortis Solutions Group is committed to a diverse and inclusive workplace. We are an equal opportunity employer and therefore, do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Fortis Solutions Group is a Fair Chance Employer.