Accounts Payable Specialist (Field Operations)

Spectrum College Point , NY 11356

Posted 7 days ago

JOB SUMMARY

Under general supervision, performs functions relating to the accounts payable process.

MAJOR DUTIES AND RESPONSIBILITIES

Review invoices and prepare payable vouchers for correct coding, sufficient documentation, and correct authorization

Research paid and unpaid invoices both paid; monitor and track expense voucher log

Coordinate manual check request processing

Maintain records and files in accordance with established filing system

Order and maintain office supplies and manage P-Cards as necessary (assist with reconciliations)

Assist with monthly accruals and close process

Coordinate as necessary with the Corporate Accounts Payable staff

Receive telephone calls from vendors and internal personnel and respond to their questions as needed

Perform basic mathematical procedures when reconciling or coding invoices

Perform other duties as requested by supervisor

REQUIRED QUALIFICATIONS

Skills/Abilities and Knowledge

Ability to lift up to 25 lbs.

Ability to prioritize and organize effectively

Ability to read, write and speak the English language to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner

Ability to use 10-key adding machine

Knowledge of personal computer and software applications (i.e. word processing, spreadsheet, accounts payable applications)

Ability to work independently

Ability to work while seated for prolonged periods of time

Knowledge of Accounting theory and procedures

Education

High School Diploma or equivalent

Related Work Experience Number of Years

Accounts Payable and General office work experience 1-3

WORKING CONDITIONS

Office environment

Exposure to moderate noise levels


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Accounts Payable Specialist (Field Operations)

Spectrum