Accounts Payable Specialist

Welcome to the Drake companies, the Southwest's leading supplier of cement and aggregate building materials. It is our mission to provide our customers with the highest quality products and services, while maintaining environmental and social responsibility and a strong focus on our most valuable resource, our employees. The Drake companies are growing rapidly and we invite you to explore our site to find out more about us.

Responsibilities:

Vendor file maintenance:

• Create and maintain vendor files by obtaining W9 information

• Provide credit applications to new vendors, including AZ5000 form (sales tax exemption) and other relevant information to make sure the correctness and completeness of records

• Maintain AZ5000 database and provide updated certificates to vendors on annual basis

Square 9:

• Receive invoices via mail/email, sort and index invoices for Square-9

• Scan invoices into Square-9 system for record keeping and assigning it to respective department for approval

• Send request to managers for invoice approvals via Square9 workflow

Invoice Vouching:

• Vouch invoice accuracy via 3-way matching with PO, and Delivery Receipt/Bill of Lading

• Validate non-PO invoices by securing approval from concerned managers

• Process validated invoices into SAP accounts payable

Payment to Vendors:

• Prepare weekly vendor payments for review/approval by accounting manager

• Run payment/check run approved by manager, and clear paid invoices from SAP

• Update payment information in Square 9

AP Reconciliation:

• Monitor, analyze and reconcile accounts by running aging reports to ensure payments are up to date

• Request for vendor statement and compare with SAP aging report

• Investigate differences, and respond to vendor inquiries

Month-end and Reporting Support:

• Assist accounting manager in month-end closing (ie clearing payments made in SAP)
• Provide supporting documents and invoices requested by auditors

Support for AR and Billing:

• Provide backup support to AR and billing in Drake Aggregates

• Other duties as assigned

Knowledge, Skills & Abilities:

• Associate's degree, vocational or technical area in Accounting Basics

• Two years or more of experience as Accounts Payable Specialist or related area required

• Additional experience can be substituted for education

Benefits:

• Competitive Wages Dependent on Experience

• Medical, Dental, Vision & Life Insurance

• 401k + Company Match

• Paid Time Off and Paid Holidays

• Room for Growth Opportunities

• Health Savings Account

• Positive Work Environment

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.