Accounts Payable Specialist

General Description of the Position

The Accounts Payable Specialist performs a wide-range of functions within the Office of Business & Finance. This position reports directly to the Accounts Payable Manager. The Accounts Payable Specialist aids the Manager of Accounts Payable in overseeing the daily operations of the department as well as provide leadership and guidance to the associates of Accounts Payable Department. This position will also take directives from the Assistant Controller with special requested projects as requested.

Essential Functions & Required Knowledge, Skills and Abilities

Essential Functions

The following are the functions essential to performing this job:

• Manages the Invoices, Accounts Payable, Facilities, Legal inboxes & Allocates work to AP personnel

• Communicates department procedural changes to appropriate AP personnel

• Process State Voucher Invoices through First State Financials (FSF) module

• Provide assistance and support to the Account Payable Manager for payment processing & disbursement

• Perform research on invoice discrepancies, outstanding payments, & applicable account coding.

• Assist Controller with audit documents requested & inquiries related to payment disbursement

• Assist AP Manager with managing leave calendar and personnel time records

• Assist AP Manager in planning and implementing strategies to meet required service levels efficiently

• Assist with 1099 filing & statement distribution process and maintenance of data & reporting

• Manage and Validate Follett & other specialized accounts

• Assist management in the preparation and administration of Performance appraisals, personnel actions, including discipline, recognition, and termination

Required Knowledge, Skills, & Abilities

The candidate must possess the following skills and abilities to perform essential functions with or without reasonable accommodations:

• Extensive (3 years) experience in Finance Processing and Review

• Excellent analytical skills

• Extensive (3 years) experience in supervising staff which may include planning, assigning, reviewing, and evaluating the work of others

• Ability to communicate effectively from peer personnel to University leadership

• Ability to provide customer service to vendors & DSU community

• Ability to prioritize workload appropriately in order to balance multiple demands and meet deadlines as required

• Problem Solving with minimum oversight of supervisor

Qualification Standards

• Bachelor degree in Business Administration, Accounting, Finance or related field.

• At least 2-3 years' experience with Ellucian Higher Education/ BANNER System

• Knowledge of First State Financial (FSF) System preferred.

• Proficient, at minimum, of Microsoft 365 applications (Word, Excel, PowerPoint, Outlook)

EEO Statement

Delaware State University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information, or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply.

Equal opportunity employer/program'' and "auxiliary aids and services are available upon request to individuals with disabilities''.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

To learn more details, visit the Delaware State University Benefits Page and the State of Delaware benefits page.

Agency Delaware State University

Address 1200 N. Dupont HWY

Dover, Delaware, 19901

Phone (302) 857-6261

Website https://www.desu.edu/about/administration/human-resources