Accounts Payable Specialist

STG Inc

Regular

Accounts Payable Specialist Anchorage, AK

Pay Range: $21 - $26 per hour

Why choose us?

Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to providing the best place to work by offering flexibility for you to do your best work, financial security, and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture.

What does STG Inc do?

STG Incorporated is part of the Calista Brice Line of Companies, proud subsidiaries of the Calista Corporation, an Alaska Native Corporation. STG specializes in rural infrastructure in rural infrastructure solutions, specialty foundation installation, Arctic-grade crane services, and performs construction and project management services throughout Alaska and beyond.

What can you expect?

As the Accounts Payable Specialist, you are responsible for routine accounts payable tasks; including mail and purchase order processing, vendor invoice and expense report entry, account reconciliations, payment processing and check run preparation. You will also perform general administrative tasks to support the day-to-day administrative operations of the company.

How will you do it?

• Open, date stamp, distribute, and process all incoming mail.

• Maintain shared A/P email inbox:

• Print and date stamp all incoming vendor invoices.

• File all emails in an orderly manner.

• Respond in a timely manner to all requests or inquiries.

• Scan, log and electronically file all purchase orders to appropriate shared server project files.

• Assist with aspects of vendor set up such as obtaining vendor information and W-9 forms.

• Process vendor invoices:

• Match incoming invoices to purchase orders.

• Interface with Procurement and Project Management staff to accurately code incoming invoices.

• Scan incoming invoices with proper backup to OnBase.

• Index and GL Code all vendor invoices in OnBase.

• Review expenditures to ensure proper use of the company's internal cost coding system.

• Reconcile vendor statements with invoices received and contact vendors for invoice copies if needed.

• Monitor vendor terms to ensure vendor invoices are paid on time to avoid late fees.

• Communicate with vendors regarding payment status or other concerns as needed.

• Process employee expense reports using the Costpoint T&E Module

• Prepare weekly A/P check runs:

• Prepare prepayment edit reports, EFT reports, and audit checks.

• Email approved prepayment edit reports, EFT reports, and audit checks to corporate office for processing.

• Print check copies and attach to backup for filing.

• Track billable expenses and reconcile with monthly project reports for billing purposes.

• Assist with month-end and year-end close processes.

• Audit A/P paper and electronic files.

• Book and log project and business travel and accommodation reservations daily, multiple times each day, including:

• Process requests and inquires in an accurate and timely manner.

• Correspond with managers, employees, airlines, lodging and transport vendors regarding reservations.

• Process changes and cancellations.

• Accurately record reservation information and change details in Excel reservation log.

• Reconcile reservation log with incoming invoices from vendors.

• Check incoming faxes and distribute accordingly.

• Greet and announce visitors in a professional and friendly manner.

• Answer multi-line phones and direct calls in a professional and friendly manner.

• Check main company voicemail as needed.

• Inventory, order, and stock office products as needed.

• Coordinate incoming and outgoing inter-office paperwork.

• Enter data into MS Excel spreadsheets, Word documents, and various other business applications.

• Maintain paper and electronic filing systems for multiple companies.

• Scan, log and electronically file documents to shared server files.

• Support front office staff with administrative and accounting tasks.

• Provide administrative support to other positions within the company, as needed.

• Work in a constant state of alertness and in a safe manner.

• Perform other duties as assigned.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Abilities you must have to be successful:

• General knowledge and ability to operate office equipment to include multiline telephone system, copier, scanner, fax machine, etc.

• General knowledge of office procedures (filing, answering phones, receptionist duties, supply ordering, etc.) to perform daily and reoccurring assigned duties.

• General knowledge of accounting terminology and functions.

• Strong computer skills with technical aptitude and proficiency using the internet, shared server files and MS Office applications with demonstrated proficiency with Excel spreadsheets, Outlook, and Microsoft Word.

• Self-motivated and strong work ethic.

• Strong organizational skills and habits.

• Excellent professional written and verbal communication skills and phone etiquette.

• Excellent communication and interpersonal skills and an ability to communicate with people tactfully and effectively at all organizational levels.

• Excellent time management skills with the ability to work under pressure.

• Ability to maintain a high level of accuracy and attention to detail.

• Ability to multi-task, prioritize workload and meet deadlines.

• Ability to read, gather, interpret, and apply data from a variety of resources.

• Ability to analyze and reconcile data and effectively address discrepancies.

• Ability to accurately enter data into established spreadsheets and systems.

• Ability to handle sensitive information, use discretion and maintain confidentiality.

• Ability to maintain established paper and electronic record keeping systems.

• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.

• Ability to type 45 words per minute with accuracy and use a 10-key by touch.

• Ability to work independently with good judgment and strong problem-solving skills.

• Ability to follow established procedures.

Who is STG Inc. looking for?

Minimum Qualifications:

• High School Diploma or equivalent required.

• Three years of administrative experience and one or more years of accounting experience required.

• Work-related experience using Microsoft Office Suite (Excel, Word, Outlook).

• Ability to pass a drug, credit, and background screening.

Preferred Qualifications:

• Associate degree or higher in Accounting or Finance related field preferred.

• Training or experience using Deltek products such as Costpoint and Time and Expense is preferred.

• Experience booking reservations for rural Alaska travel is preferred.

• Work-related experience in the construction industry is preferred.

More reasons you will love working with STG Inc.:

• Competitive wages and bonus programs

• We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.

• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.

• Tuition reimbursement.

• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.

• FSA health care and/or dependent care/HSA with HDHP.

• Dental and Vision Insurance.

• Employee Assistance Program for you and your family.

• Company paid Life Insurance, AD&D.

• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.

• Paid Sick Leave as outlined in the company handbook.

• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)

• 0-2 years 15 days

• 3-5 years 23 days

• 6-9 years 27 days

• 10-14 years 30 days

• 15-19 years 33 days

• 20 or more years 37.5 days

• 10 Regular Holidays, 1 Bonus

• Work Anniversary "Floating" Holiday. Eligible after 1 year of service, must be taken within the calendar year.

• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

• Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at hr@calistabrice.com .

How do you apply?

Please visit our careers page at www.calistabrice.com and select STG Inc under the company tab.

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from STG Inc? Simply reach out to recruitment@calistabrice.com

As an Equal Opportunity/Affirmative Action Employer, we believe in each person's potential, and we'll help you reach yours.

Join us and let's get started!

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.