VIEW JOBS11/4/2018 12:00:00 AM2019-02-02T00:00Reporting to the Business Officer, the Accounts Payable Specialist assists in daily department financial activities for the Institute's center, project, seed grant, workshop, research, personnel, operational/programmatic initiatives and gift accounts. Using the University's financial management systems, the Accounts Payable Specialist processes all accounts payable and purchasing transactions including but not limited to invoices; reimbursements; purchase requisitions; purchase orders; P-card transactions; vendor maintenance, honoraria; faculty and graduate student travel. The incumbent will also processes journal entries and internal fund transfers. S/he resolves payment problems and informs students, faculty, staff and visitors of accounts payable and purchasing processes and guidelines; follows up on all questions or concerns regarding the same and is required to follow compliance with university, federal, and INS policies and regulations; responsible for petty cash account, reimbursements, and gifts. S/he prepares financial reports and performs monthly reconciliation of accounts; assists in quarterly and annual fiscal year close; researches and resolves problems with open commitments and overdrafts. Assist in monitoring budgets and financial files; creates, and maintains financial reports for unrestricted accounts.
S/he will liaise with Purchasing and Accounts Payable to resolve issues. Support relations with hotels, caterers, travel agents and other vendors. Perform other duties and responsibilities as requested. Minimum Qualifications for Grade
Applicant MUST meet these minimum qualifications to be considered an applicant High School diploma or the equivalent required. Three years related experience required. Additional Position-Specific Minimum Qualifications
Applicant MUST meet these minimum qualifications to be considered an applicant Attention to detail and ability to work independently is required. Outstanding interpersonal communication, verbal and written communication and organizational skills are required. Ability to prioritize and follow through on multiple tasks is also required. Knowledge of Microsoft Office applications with proficiency in Excel required. RESUME AND COVER LETTER REQUIRED. Special Instructions Preferred Qualifications Bachelor's degree in related field strongly preferred. Experience in an academic setting strongly preferred, including experience with university financial systems. Prior financial, grants, and/or foundation relation experience a plus. Essential Functions Additional Essential Functions (Limit to 3950 characters.) Special Indications
This position works with: There are no special indications for this positionColumbia UniversityNew YorkNY
VIEW JOBS10/18/2018 12:00:00 AM2019-01-16T00:00About Us
Born out of frustration with the traditional cash register business, ShopKeep was designed by a retailer with a noble aim: to rescue independent business owners from the nightmare of archaic point of sale systems, and replace them with something beautiful, simple, and affordable. It turned out that by doing this, we were giving our fellow merchants a fighting chance against the big guys.
Today, our mission is simple: empower independent business owners to dream big and to fight smart. We're doing this through our cloud-based architecture, amazing customer care, and intuitive software that delivers the data small business owners need to run smarter businesses. At ShopKeep, we've been successful because of our awesome team that believes small businesses make up the heart of their communities.
About this Role
We are looking for an Accounts Payable Specialist to join and grow with the Accounting & Finance team. Your main responsibility will be to match purchase orders to invoices and enter the invoices into the software according to department policies and deadlines.
What You Will Do
* Monitor actual expenditures to ensure they are within budget
* Post journal entries to record purchases, including coding each journal entry to the proper general ledger account, department and time period
* Accurately accrue and document period-end accruals
* Prepare monthly bank reconciliations for both our US and UK entities
* Assist with Annual Audit preparation
* Maintain monthly schedule of prepaid transactions
* Other Accounting tasks as needed
What You Need
* Bachelor's degree in Accounting, Finance or Business Administration
* 3+ years of experience working in Accounts Payable
* Solid experience working in QuickBooks, Expensify and Bill.com or related systems
* Strong organizational skills and attention to detail
* A positive attitude and ability work and partner with different departments across the organization
We provide the essentials...
* Medical, Dental, and Vision Insurance
* Flexible PTO Policy
* Commuter Benefits
* 401k Matching
...and the fun-damentals:
* Catered Meals
* Happy Hours
* Beer Fridge
* Stocked Snack Shelf
Still have energy to burn?
* Meditation Sessions
* Massage Therapy
* Standing Desks
ShopKeep is an Equal Opportunity Employer
Shopkeep POSNew YorkNY
VIEW JOBS9/15/2018 12:00:00 AM2018-12-14T00:00Accounts Payable Specialist
The Michael J. Fox Foundation for Parkinsons Research (MJFF) was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinsons disease (PD). The Foundation applies extraordinary scientific, business and media assets to this singular focusthus creating a unique and dynamic organization. Since inception, MJFF has quickly grown into the largest global funder of Parkinsons disease research outside the U. S. federal government, having funded over $800 million in research projects in both academic and industry labs worldwide.
Core to our philosophy is how we think of our capital and its risk profile relative to other stakeholders in the drug development pipeline. We work aggressively to de-risk various therapeutic strategies and tools in the hopes of building a robust pipeline of new treatments for patients. In order to achieve our mission of finding a cure for PD it is critical that we engage with, and bring together, members of the PD community including researchers, physicians, health professionals and most important, people with Parkinson's and their families. We believe that raising the Foundations profile with a broader audience will help us more efficiently reach and mobilize highly engaged stakeholders who are more likely to feel personally vested in helping speed progress toward a cure.
We believe that to find a cure for PD as quickly as possible, our capital needs to push research forward todaywe therefore deliberately have no endowment. We instead start our fundraising from zero each year and seek to deploy funds raised as quickly and wisely as possible. MJFF raises over $90 million annually. Today, the Foundation has approximately 140 full-time employees who are based in New York City.
Coordinate the accounting functions related to accounts payable, by:
o Developing, implementing and maintaining systems, procedures and policies, relative to accounts payable functions to ensure adherence to the Foundations guidelines. This includes identifying and managing the implementation of payables operational improvements to streamline and improve the efficiencies of current processes while realizing increased productivity
o Coordinating and managing invoice processing, including invoice entry and payment processing, while ensuring proper coding and timely payments
o Managing vendor files and relations, including maintaining W-9 information and filing annual 1099s
o Managing monthly closing of financial records and posting of month end journal entries; ensuring an accurate routine reconciliation of the accounts payable sub-ledger to the general ledger
o Reviewing Accounts Payable aging reports and payment requests from vendors and to ensure timely approval of invoices and payments
o Research and identify corrective actions for problem invoices
o Prepare ad hoc reports as needed
Processing employee travel and expense reporting, using the Concur software application, including integration into the core accounting ERP solution.
Other duties such as copying, faxing and scanning
Other projects as assigned
Bachelors or higher degree in Accounting/Finance
Minimum of 2-3 years of relevant accounting experience.
Excellent oral and written communication skills, as well as strong inter-personal skills
Intermediate Microsoft Excel and Word experience required as well as experience with Microsoft Outlook
Proficiency in MS Great Plains is required
Experience using Concur Expense Reporting system is required
Technical/software skills, including MS Excel and a paperless AP automation system is preferred
Must be a professional who is pro-active, self-motivated and organized.
Ability to work cooperatively and collaboratively with all levels of employees, management, and external parties to maximize performance, creativity, and results
Excellent attention to detail
Ability to work under pressure
Excellent time management skills
How to Apply
Interested candidates should submit a resume and thoughtful cover letter describing your specific qualifications and interest in the position. Submissions without cover letters will not be considered. Please, no telephone inquiries. Applicants who best match the position needs will be contacted.
The Michael J. Fox Foundation is an equal opportunity employer.
Michael J. Fox FoundationNew YorkNY