Aegis Sciences Nashville , TN 37201
Posted 1 week ago
The Accounts Payable Specialist is responsible for assisting in all aspects of Accounts Payable including gathering, coding, verifying, recording and paying vendor invoices. He or she ensures invoices, check remittances, contracts and other correspondence are properly filed.
Essential Duties & Responsibilities:
Verify vendor invoices for accuracy
Code invoices for proper financial statement recording
Match invoices to the purchase orders and related receipts
Ensure proper documentation or approvals for each invoice
Enter approved invoices into payables system
Communicate with buyers to resolve invoice discrepancies with vendors and ensure calculation of discounts are accurate
Reconcile general ledger accounts and monitor open PO reports as assigned
Coordinate with Accountant(s) to obtain PO invoices to ensure the timely setup of assets
Resolve invoice disputes with vendors
Generate and distribute vendor payments
Organize payables paperless filing system
Prepare month-end accrual for unrecorded invoices
Utilize Excel to import large invoices and prepare other worksheets as assigned
Prepare T&E monthly import files
Assist in creating and verifying various financial reports related to budgeting, cost analysis, and variance/monthly reports
Prepare reports and gather information for management as required
A Successful Candidate Must Possess:
High school diploma or GED required; Bachelor's Degree in Accounting or Finance preferred
A minimum of three (3) years of accounts payable experience required
Intermediate Excel and Outlook experience required
Excellent written and verbal communication skills and ability to interact with staff at all levels is required
Aegis Sciences Corporation is an Equal Opportunity Employer
Aegis Sciences