Accounts Payable Specialist - Accounting (Costa Mesa, CA, US)

Hoag Memorial Hospital Presbyterian Costa Mesa , CA 92626

Posted 2 months ago

Job Summary:

  • Responsible for a high volume of Accounts Payable (A/P) invoices ranging between 30-40 per day.

  • Will also be responsible for preparing month end A/P accruals and reconciling monthly vendor account statements and other special and month-end projects as needed.

Job Specific Essential Functions

  • Process and audit transactions accurately (i.e. all necessary approvals are in place, all supporting documentation is received, all other A/P P & P are adhered to including sales/use tax and 1099 reporting guidelines).

  • Resolve invoice discrepancies by following through on invoice issues with internal/external customers.

  • Process invoices timely to avail discounts offered by vendors and record the discount properly.

  • Audit invoices and check requests for accurate coding and reporting of sales/use tax.

  • Ensure all special payment handling instructions are adhered to (i.e. delivering checks to the requester and/or including documentation with the checks).

  • Maintain vendor records to assist in order to help minimize undeliverable 1099s and returned checks.

  • Keep accurate files and records to ensure that all invoices, checks, and other documentation are readily accessible for other departments/users as needed.

  • Assist with the development and maintenance of P.O. The system including creating new items, updating existing items, removing unused items etc.

  • Work with department managers to understand actual expenses versus budget and P.O. processes.

  • Review and submit month-end accruals for each company to the Accounting Manager.

  • Process weekly check runs, gather all supporting documentation for checks, and file.

Job Behavioral Competencies:


  • Apply excellent communication and teamwork skills to maintain successful working relationships with team members and various groups throughout the organization. Listen effectively.

  • Build appropriate rapport.

  • Use diplomacy and tact.

  • Demonstrate ingenuity, self-reliance, and resourcefulness.

  • Able to take needed action without direct instructions.

Financial Stewardship

  • Manage individual scope of work including assigned tasks and activities in a timely manner and within budget.

  • Identify opportunities for improvement and, when appropriate, develop and implement effective solutions.

  • Use departmental and Organization resources appropriately.

  • Maintain attendance according to policy and procedure.

  • Record time and attendance accurately and timely.

Quality and Service

  • Provide quality service and support to patients and/or client groups.

  • Demonstrate a positive image and perform responsibilities in a professional manner.

  • Ensure that all information and services provided are accurate, meet the clients needs, and are available in a timely manner.

  • Adheres to all patient care and department standards, policies and procedures, and meet regulatory requirements on a continuing basis.

Hospital/Department Policies

  • Comply with annual health evaluation without a reminder.

  • Attend required meetings.

  • Maintain CPR, certifications (BLS, ACLS, NALS, PALS, E.P., etc.) per hospital policy.

  • Maintain current license, certification, and registration

  • Complete annual house-wide mandatories per hospital/department requirements.

  • Complete competencies per department requirements within expected timeframes.

  • Perform job within hospital/patient safety standards (e.g. codes, fire, disaster, etc.)

  • Perform job in a safe manner to avoid injury to self and others, illnesses, and exposure to blood/body fluids, wear personal protective equipment and uses appropriate safety products.

  • Maintain a personal dress standard in keeping with hospital/department policy and wear an approved name badge.

  • Demonstrate knowledge of and practices the hospital and department policies and operating procedures. This knowledge may include the use of specialized instrumentation, Quality Control requirements, and preventative maintenance.

  • Demonstrate knowledge of and practices the standards outlined in Hoags Code of conduct as well as additional regulatory or compliance policies applicable to their job responsibilities.

  • Take timely action in response to any matter which raises a suspicion that a violation of law or Hoag Policy has occurred.

Education, Training and Experience Accounts Payable Specialist Required:

  • High school graduate.

  • Minimum 2 years, full cycle A/P experience with emphasis in high volume data entry.

  • Full cycle, A/P experience with the heavy volume of data entry between 30-40 invoices per day.


  • Experience in a hospital environment.

  • Working knowledge of Sage 300 ERP.

Skills or Other Qualifications Required:

  • Familiar with electronic A/P invoice processing.

  • Working knowledge of mainframe Accounts Payables systems required.

  • Good organizational skills and the ability to troubleshoot problem invoices.

  • Ten-key by touch and proficient computer skills including MS Outlook, Excel and Word.

  • Ability to multi-task and prioritize work with heavy phone and email usage.

  • Effective communication skills, both verbal and written.


  • N/A

License and Certifications Required:

  • N/A Preferred: N/A

Reporting Relationship Position Reports to Accounting Manager

Position Supervises: N/A

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Security Officer Part Time 3Rd Shift Costa Mesa CA

Allied Universal Security

Posted 5 days ago

VIEW JOBS 4/19/2019 12:00:00 AM 2019-07-18T00:00 Overview We are North America's leading security services provider with over 200,000 phenomenal employees. At Allied Universal, we pride ourselves on fostering a promote from within culture. There are countless examples of individuals who began their career as Security Professionals and today hold positions on our senior leadership team. In fact, over 65% of our managerial positions are filled by internal candidates. For all full-time positions, we offer medical, dental and vision coverage, life insurance, 401K, employee assistance programs, company discounts, perks and more! We also offer part-time and flexible schedules! Start your phenomenal career with Allied Universal today! Job Description Allied Universal is seeking Professional Security Officers. Our Security Officers allow us to contribute to our company's core purpose of providing unparalleled service, systems and solutions to serve, secure and care for the people and businesses of our communities. QUALIFICATIONS/REQUIREMENTS: * Be at least 18 years of age with high school diploma or equivalent * Possess effective written and oral communication and interpersonal skills with ability to deal with all levels of personnel and the general public in a professional and effective manner * Able to obtain a valid guard card/license, as required in the state for which you are applying. * As a condition of employment, employee must successfully complete a background investigation and a drug screen in accordance with all federal, state, and local laws * Display exceptional customer service and communication skills * Have intermediate computer skills to operate innovative, wireless technology at client specific sites * Ability to handle crisis situations at the client site, calmly and efficiently * Able to: * Work in various environments such as cold weather, rain/snow or heat * Occasionally lift or carry up to 40 pounds * Climb stairs, ramps, or ladders occasionally during shift * Stand or walk on various surfaces for long periods of time Closing Allied Universal provides unparalleled service, systems and solutions to the people and business of our communities, and is North America's leading security services provider. With over 200,000 employees, Allied Universal delivers high-quality, tailored solutions, which allows clients to focus on their core business. For more information: We proudly support the Veteran Jobs Mission, a group of over 200 companies that have committed to collectively hiring a total of one million military veterans. EOE/Minorities/Females/Vet/Disability Allied Universal Services is an Equal Opportunity Employer committed to hiring a diverse workforce.*CB-SW*SAJ*GD*ZR Requisition ID2019-283276 Allied Universal Security Costa Mesa CA

Accounts Payable Specialist - Accounting (Costa Mesa, CA, US)

Hoag Memorial Hospital Presbyterian