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Accounts Payable Representative

Expired Job

Firstservice Residential Dallas , TX 75201

Posted 2 months ago

Do you aim high? Are you genuinely helpful? Are you looking for a place where you can make a difference, receive ongoing support and training, and build a rewarding, long-lasting career? Then you may be a good fit for FirstService Residential, North America's foremost property management firm. We're all about our associates, and as we continue to grow, we're looking for even more quality people who share our dedication to doing what's right, improving residents' quality of life, building great relationships and truly making a difference for their clients, their colleagues and themselves. Is that you? If so, we think you should get to know us.

The Accounts Payable Representative is a key member of the Accounting team. An Accounts Payable Representative is responsible for reviewing and approving invoices and for processing payments to clear outstanding invoices. This position is a high-volume work environment, requiring a high degree of accuracy while maintaining outstanding work speed.

Position Responsibilities

  • Reviews and approves utility invoices prior to payment.

  • Processes payments for all invoices using the AVID platform.

  • Enters invoices as needed.

  • Responsible for monitoring and clearing exception queues in the AVID platform.

  • Prints and obtains signatures on all in-house accounts payable checks.

  • Distributes signed checks as required.

  • Assists with answering vendor inquiries.

  • Assists with answering the AVID pay team inquiries.

  • Works with property management and the accounting staff to resolve escalated invoice issues.

  • Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.

  • Assembles and processes overnight payments to vendors.

  • Assists with month-end financial close, as deemed necessary.

  • Prepares analysis or audits of accounts, as required.

  • Performs filing, scanning and copying.

  • Sets up utility accounts for drafts, as necessary.

  • Responsible for setting up new clients in the AVID platform as part of the property onboarding process.

  • Responsible for the removal of client information from the AVID platform for terminating properties.

  • Responsible for establishing new banking information for new property/client onboarding.

  • Reviews monthly the assignment of access permissions based on staffing changes, updates accordingly.

  • Responsible for the annual preparation of 1099s and the 1096 summary transmittal forms.

  • Performs other duties as assigned.

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Accounts Payable Representative

Expired Job

Firstservice Residential