The Accounts Payable Representative will be responsible for but not limited to:
Process various types of accounts payable transactions including PO receipt invoice matching, data entry of vendor invoices, employee expense reports, and manual check requests.
Review all invoices for appropriate documentation and approval prior to payment.
Process weekly payment runs for AP checks, ACH, Wire, and Credit Card.
Independently research, determine, and resolve invoicing errors.
Provide assistance with sorting, preparing invoices, and mail.
Scan all AP invoices into system.
Monitor and ensure accuracy of supplier database including payment terms & W-9 form documentation
Review and respond to supplier inquiries as needed, and escalate when required.
Reconcile vendor statements including researching and correcting discrepencies.
Understand and monitor invoices for appropriate tax use.
Provide assistance for year-end audit requests.
Assist in month end closing
Learn and understand new AP and ERP system changes including invoice processing changes.
Additional duties as assigned.
Proficient in Microsoft Excel, Word, Outlook, 10-key by touch, ERP etc.
Working knowledge of standard and accepted accounting practices.
Excellent oral and written communication skills.
Organization and prioritization skills.
Problem solving skills.
Ability to follow all company work rules, policies, procedures and guidelines.
Team oriented person who can focus on the details and have a high level of accuracy.
Physical requirements include typical office equipment use such as computer, copy machine, laptop and cell phone. The position may require lifting of up to 40 pounds occasionally.
Most work is completed in a corporate office environment and is a largely sedentary role.
2 to 5 years of experience in manufacturing accounting environment.
Experience in an electronic accounts payable processing environment.