Accounts Payable & Procurement Support

Job Description

Accounts Payable Support:

• Manage and process credit card transactions, including distributing staff credit cards, reviewing, and approving expense reports, and preparing journal entries from imported batches.

• Maintain software systems for user accounts and coding structures, particularly Coupa and Sage Intacct.

• Train staff on the use of AP software and assist with questions regarding expense processes and statuses.

• Process non-credit card billing by ensuring appropriate approval and coding of invoices.

• Open, process, and distribute mailed and emailed invoices to the appropriate departments.

• Research and resolve invoice and statement discrepancies.

• Process various journal entries and perform monthly reconciliations of accounts.

Procurement Support:

• Support procurement activities, including purchase order management, vendor communication, and ensuring compliance with procurement policies.

• Assist with the sourcing and evaluation of suppliers to ensure cost-effective procurement practices.

• Maintain supplier catalogs

• Coordinate with internal departments to meet procurement needs and resolve any issues related to orders.

Qualifications:

• Knowledge of general accounts payable procedures, including GAAP.

• Proficiency in Coupa and Sage Intacct software is highly desirable.

• Strong organizational skills with the ability to prioritize tasks and manage time effectively.

• Excellent communication and interpersonal skills to assist and train staff.

• Attention to detail and problem-solving skills.

• Ability to work independently and as part of a team.

• Experience in procurement and vendor management is a plus.

Additional Information:

• This is a part-time position with flexible working hours.

• The role may require occasional project-based work across accounting and procurement departments.

If you are a detail-oriented professional with a strong background in accounts payable and procurement, we encourage you to apply for this dynamic role.