Accounts Payable Officer

POSITION SUMMARY:

The Accounts Payable Officer acts as a liaison with faculty, staff and students for both the College and vendors. Collaborates with internal team members and external customers to ensure optimal outcomes for the accounts payable process. Builds, develops, and maintains relationships vital to partnership/supplier success for the College. Provides leadership for campus-wide procurement and validates resource allocation consistent with the College’s payables and purchasing guidelines.

Requirements

ESSENTIAL FUNCTIONS:

• Verifies and approves all requisitions, invoices, and check requests entered in the College’s Accounts Payable Module
• Issues Purchase Orders to vendors and ensures PO’s are entered into the AP Module as appropriate for the various check requests
• Enters invoices and check requests as required for payments to vendors into the AP Module
• Schedules payments as appropriate for check cycles and ensures payment is received for any outstanding credit to the College
• Prepares and processes electronic transfers/wires for payments
• Verifies and approves all paid checks and matches to purchase orders, invoices/check requests for accuracy prior to the issuance of payment
• Reviews and prepares analyses of aged payables and vendor accounts
• Researches and resolves invoice discrepancies and other payment/purchasing issues
• Maintains payables for accuracy and in accordance with the College’s approved spending plan
• Prepares and transmits bank file needed to monitor checks paid on bank account
• Decisions exceptions to bank’s paid checks monitoring system
• Tracks, reconciles, and processes travel expenditures
• Reconciles accounts payable transactions/general ledger account daily/monthly
• Responding to all vendor inquiries
• Preparing analyses of payables and producing weekly/monthly reports
• Maintaining historical payables records
• Continuing to improve the payment process

• Assist with annual financial and compliance audits
• Perform other duties as required or assigned

REQUIRED KNOWLEDGE AND SKILLS:

• A Bachelor's Degree in Accounting or Business Administration and at least 3 years of experience in an Accounts Payable role
• Time management and organizational skills
• Attention to detail and able to multi-task
• Understanding of basic bookkeeping and accounting skills
• Ability to interact in a professional manner with College employees, employers, and vendors daily
• Knowledge of accounts payable related internal controls
• Willingness to research and resolve accounts payable issues
• Strong analytical skills
• Proficient in Excel and other Microsoft Office products
• Ability to work proactively and independently
• Ability to work as needed or required to meet assigned deadlines

PREFEFFED KNOWLEDGE AND SKILLS:

• Knowledge of Jenzabar EX Reporting System a plus

APPLICATION PROCEDURES:

Please submit a Benedict College Employment Application which is on the College’s website (www.benedict.edu) along with a resume, three letters of reference, and an official transcript. No phone calls; position will be open until filled. Applicant information should be submitted to:

• Office of Human Resources
• Benedict College
• 1600 Harden Street
• Columbia, SC 29204