Accounts Payable Manager

Proper Hospitality is seeking an Assistant Controller at Montauk Yacht Club, a 107-room luxury property set to debut within The Collective. We offer competitive wages, flexible scheduling, growth opportunities, discounts across our entire portfolio, a comprehensive benefits offering including health and wellness perks, and a fun, exciting environment within the iconic Hamptons in New York!

Spanning 35 acres on Montauk's Star Island, Montauk Yacht Club offers waterfront views, a private beach, three pools, multiple dining options and over 200 wet slips that can accommodate boats from small day cruisers to 300-foot superyachts. Holding eight decades of East End history as an elite social club and thoughtfully reborn for the modern traveler, guests can expect classic East Coast architecture, well-appointed interiors and detail-driven amenities.

As the Assistant Controller, you will be responsible for managing the financial transactions of the hotel, ensuring accuracy, timeliness and compliance with company policies and procedures.

Key Responsibilities

• Oversee the accounts payable and accounts receivable processes, including invoice processing, payment scheduling and collections

• Review and verify invoices, purchase orders, contracts and other financial documents for accuracy and completeness

• Maintain vendor and client relationships, addressing any inquiries or issues in a professional and timely manner

• Coordinate with department heads to ensure proper coding and authorization of invoices and expenses

• Prepare and analyze financial reports, including aging reports, cash flow projections and reconciliation statements

• Implement and enforce internal controls to safeguard hotel assets and prevent fraud or errors

• Manage the cash flow of the hotel, including monitoring bank balances, preparing cash forecasts and initiating wire transfers or other transactions as needed

• Assist with budgeting and forecasting processes, providing insights and recommendations to improve financial performance

• Collaborate with the accounting team to ensure accurate and timely month-end and year-end close processes

• Stay up-to-date on relevant accounting regulations and industry best practices, recommending changes or improvements as necessary

Qualifications

• Bachelor's degree in Accounting, Finance or related field required; CPA or equivalent certification preferred

• Minimum of 3-5 years of experience in accounts payable, accounts receivable or general accounting role, preferably in the hospitality industry

• Proficiency in accounting software such as QuickBooks, Sage, or similar platforms; experience with property management systems (PMS) is a plus

• Strong analytical skills with the ability to interpret financial data and trends

• Excellent communication and interpersonal skills, with the ability to interact effectively with colleagues, vendors, and clients

• Detail-oriented with a focus on accuracy and efficiency in all tasks

• Ability to multitask and prioritize workload in a fast-paced environment

• Knowledge of relevant accounting principles and regulations, including GAAP

Company Overview

Proper Hospitality is made up of a diverse group of passionate individuals who share a common love for hotels and the art of hospitality. Our philosophy is simple: There is a right way to do things and anything less just isn't proper. We are seeking out the "best of the best" from inside and outside of the industry to work alongside us as we grow a new kind of lifestyle Hospitality Company inspired by a centuries-old tradition. The work is challenging and fast-paced, but rewarding above all.

We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other federal/state protected category.

Proper Hospitality will consider qualified applicants with criminal histories in a manner consistent with local Fair Chance Hiring Ordinances.