Accounts Payable Manager

Harlem Children's Zone (HCZ) - a world-renowned education and poverty-fighting organization based in New York - seeks an enthusiastic, dedicated, and mission-aligned Accounts Payable Manager to join our Finance Team!

Harlem Children's Zone breaks the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life.

We are seeking an Accounts Payable Manager to join HCZ's dynamic and fast-paced Finance Department. The Accounts Payable Manager is responsible for managing the day-to-day HCZ's accounts payable operations and functions. This position works collaboratively with department directors and staff (who are the primary clients of this position) to ensure that accounts payable transactions are properly accounted for in accordance with GAAP and HCZ policies and procedures. This position will play a key role in financial system assessment, development, training, and integration into the accounts payable function, supervises two accounts payable staff, and reports to the Assistant Controller.

For more information, check out Want to Work at Harlem Children's Zone? Here's 7 Things You Need to Know.

Minimum Qualifications

• Bachelor's degree in accounting or a related field.
• 6 years of accounts payable experience working in a similar-sized operation (approximately 30,000 invoice payments per year).

Who you are

• Knowledge of cloud based/paperless financial system with encumbrances, as well as strong management skills, a high level of integrity, professional attitude, strong organizational skills.

• Strong computer skills: Microsoft Office Excel, PowerPoint are essential (can effectively use VLOOKUP's, pivot tables and other data management tools) and General Accounting applications. Candidates with experience working with NFP accounting applications and ERP systems such as MIP and Coupa are strongly preferred.

• Ability to transform large financial data into various database formats/ reports for exporting into ERP systems.

• Detail-oriented with the self-initiative to drive projects to conclusion. Adheres to company's policies, procedures and complies with instructions. Provides deliverables within agreed-upon timelines.

• Strong knowledge of internal control, assessment of risk areas, and ability to mitigate control weaknesses.

• A team player with excellent oral and written communication skills, including the ability to listen and respond effectively to sensitive inquiries and complaints. Act positively and motivate team members while maintaining good working relationships with personnel with varying levels of business acumen and financial literacy.

What you'll do

• Manage, coordinate, and participate in accounts payable day-to-day processing and payment of invoices (check, ACH, or credit card).

• In collaboration with the Financial Systems Analyst, provide training in Coupa Software to finance staff, program directors, and other staff members responsible for processing accounts payable.

• Plan and implement Accounts Payable process improvements to strengthen controls, maximize system resources, and improve efficiency and productivity.

• Practice effective monitoring to ensure payments are made to vendors promptly.

• Responsible for all accounting entries related to accounts payable (i.e., various void check scenarios, expense reclassifications, and fiscal year-end accrual entries).

• Manage and review Accounts Payable aging.

• Coordinate the preparation of year-end 1099 processing; create, initiate, and reconcile data for reporting.

• Manage General Ledger account reconciliations assigned to Account Payable staff.

• Other duties as assigned.

Schedule

• Hybrid (3 days in the office, 2 days remote)

Benefits

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families - and our staff - thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.

• Our exceptional full-time benefits include:

• Highly competitive base salaries

• Paid time off

• Employee referral bonus

• Career Advancement

• No-cost health insurance

• Life Insurance

• Short-and long-term disability

• Additional voluntary benefits

• Wellness discounts

• Commuter benefits

• Financial wellness perks

• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

We offer competitive salaries and a comprehensive benefits package.  The salary range for this position is $100,000-$110,000 per year. To be considered, interested applicants can apply directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children's Zone is an EOE.