Accounts Payable

HEI Hotels & Resorts Houston , TX 77020

Posted 3 months ago

About Us

A warm Texas welcome and our delicious signature DoubleTree cookies await you at the DoubleTree by Hilton Hotel Houston IAH, located one mile from George Bush Intercontinental (IAH) Airport. As a team member you will be submerged into the C.A.R.E culture. Our associates enjoy benefits such as free parking, free meals, free shuttle transportation to the airport, discounted room rates, an open door policy and so much more. Being part of the DoubleTree team is truly a rewarding experience!

Overview

Assist Director of Finance in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards.

Responsibilities

  • File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment

  • Ensure excellent service and guess correspondence with credit card and payment inquiries.

  • Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger.

  • Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards. Reconcile credit cards monthly to General Ledger.

  • Set up new vendor accounts in accordance with established policy

  • Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.

  • Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.

  • Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.

  • Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.

  • Reconcile outstanding checks with AP aging report, monthly.

  • Handle all vendor inquiries and reconcile vendor statements.

  • Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.

  • Interface checks and submit a log of all manual checks to the Controller..

  • Participate in Monthly closing

  • Comply with attendance rules and be available to work on a regular basis.

  • Perform any other job related duties as assigned.

Qualifications

  • B.S. in Accounting or Hotel Management preferred.

  • Experience in Hotel or Hospitality related Finance and Accounting.

  • Strong organizational skills with attention to detail.

  • Ability to compile facts and figures.

  • Must be computer savvy and have the ability to operate personal computer and calculator.

  • Experience with Microsoft office software is required.

  • Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Benefits

HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!

For your physical and mental wellness we offer competitive Medical, Dental and Vision insurance programs geared to you and your family's needs as well as Vacation/Sick/Holiday benefits. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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Accounts Payable

HEI Hotels & Resorts