Accounts Payable Coordinator

Job Summary

Responsible for the day-to-day functions of Accounts Payable (AP) such as keying invoices, ensuring accurate general ledger (GL) account coding, and reviewing expense reporting. Also responsible for AP problem solving/trouble shooting for and working with multiple plants/locations.

Job Responsibilities

• Receive invoices from vendors, code and enter invoices into accounting system, or forward invoices to correct location for processing.

• Match corporate invoices to purchase orders, receiving documentation, and/or applicable payable documentation.

• Review all invoices for appropriate documentation and approval prior to payment.

• Prioritize invoices according to cash discount potential and payment terms.

• Process check requests.

• Review all expense report backup documentation (receipts) and verify totals and ensure compliance with Company Travel and Expense (T&E) Policy.

• Verify proper General Ledger (G/L) coding on invoices, check requests, T&E reports, etc.

• Review invoices for proper sales tax and accrue for use tax were appropriate.

• Enter vouchers into accounting System for payment.

• Maintain vendor paid invoice files and payment records.

• Correspond with vendors for companywide past due and paid invoices - answering questions and/or routing to appropriate location.

• Identify and work with vendors to correct payment application errors in vendor's system for all locations.

• Clear companywide open credits in the accounting system by determining the source of the open credit, contacting the location to request backup documentation for credit, and working with the location and vendor to resolve the open issue.

• Companywide AP problem resolution.

• Enter companywide new vendors in Vendor Master Data, with clear understanding of W-9 information supplied by the vendor for proper classification in the accounting system for 1099 IRS information reporting.

• Maintain vendor master files, and ensure proper controls on vendor information changes.

• Complete monthly journal entry re-classifications as needed for month-end close.

• Complete balance sheet reconciliation files, with appropriate support, as necessary.

• Perform record retention, control and organization per company policy.

• All other duties as assigned.

Experience, Knowledge, Skills and Abilities

• 2+ years' clerical and accounting experience, within a manufacturing environment preferred.

• Experience working in systems, including but not limited to, ERP system, AP models, Microsoft Office (notable intermediate Excel skills), etc.

• Solid organizational skills, with attention to detail.

• Demonstrated sound work ethic, honesty and moral character, with ability to maintain confidential and sensitive information.

• Strong knowledge of accounting principles and concepts.

• Ability to communicate with all levels of staff within an organization.

• Self-motivated, with strong work ethic.

• Proficient with 10-key calculator by touch.

• Resolve routine problems with data discrepancies.

• Understand and interpret data while drawing logical conclusions based on available inputs.

• Critical thinking skills in standardized situations as well as non-routine problems.

• Manage multiple tasks and projects simultaneously and prioritize work accordingly.

• Basic reasoning skills and carries out instructions furnished in written, oral and diagram form.

Education

High School Diploma or equivalent.

2 years' accounting related experience

WORK ENVIRONMENT

While performing the duties of this job, the employee is regularly exposed to risk of injury in an office environment. Duties include a typical office setting including extensive computer work, sitting or standing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL OPPORTUNITY EMPLOYER

As an Equal Opportunity Employer, Wayne-Sanderson does not discriminate on the basis of race, creed, color, religion, gender (sex), sexual orientation, gender identity, marital status, national origin, ancestry, age, disability, citizenship status, a person's veteran status or any other characteristic protected by law or executive order.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.