Accounts Payable Coordinator

Public Consulting Group Boston , MA 02298

Posted 2 months ago


Public Consulting Group, Inc. (PCG) provides management consulting and technology services to help public sector education, health, human services, and other government clients achieve their performance goals and better serve populations in need. Founded in 1986 and headquartered in Boston, Massachusetts, PCG has more than 2,200 professionals in 55 offices around the U.S. and in Montreal, the UK and Poland. The firm draws on more than three decades of consulting to public sector clients in all 50 states and Canada to deliver best-practice solutions and measurable results to state and local public agencies, state-operated facilities, and private providers that do business with government agencies. PCG is committed to a diverse workforce which is a reflection of our clients and the people they serve. Our organizational culture attracts and rewards people who are results-oriented and interested in making an immediate impact on their community as well as their own career.


Overall Responsibilities:

Public Consulting Group, Inc. (PCG) is seeking an Accounts Payable Coordinator Expense Reimbursement Specialist, to work in our Boston, MA office. The Accounts Payable Coordinator-Expense Reimbursement Specialist is an essential member of our Accounting Department. He/she maintains communications and builds relationships with outside vendors as well as internal employees, including upper management. The Accounts Payable Coordinator-Expense Reimbursement Specialist audits and processes payment for a high volume of employee expense reports, assists in processing the weekly check runs, maintains employee payment files and provides guidance and training to end user's employees

Specific Responsibilities:

  • Auditing of employee expense reports. To include verification that policy guidelines are being followed, proper documentation has been provided, and the proper classifications of expense types.

  • Processing and maintenance of Cash Advances to Employees.

  • Corp credit card monthly transaction reconciliation and posting for assigned cardholders.

  • Journal entries to correct mis-classified expense types.

  • Correspondence with employees submitting reports in regards to errors on reports, missing documentation, or other outstanding issues.

  • Tracking of certain expenses to ensure that yearly limits are not exceeded without proper approvals and / or any follow up documentation required has been received.

  • Review expense reports pending manager approval and initiate contact to obtain approvals.

  • Coordination of Employee ACH set up for direct deposit.

  • Assist in weekly check runs.

  • Assists Vendor Payment Specialist AP Coordinators as needed.

  • Other related tasks and duties as assigned.


Required Skills:

  • Strong attention to detail and organizational skills absolutely necessary.

  • Ability to handle large volumes with accuracy.

  • Demonstrated ability to work independently and work with a team.

  • Solid understanding of accounts payable processing cycles.

  • Strong customer service skills.

  • Must possess excellent verbal/written communication skills.

  • Proficiency in Microsoft Office, particularly Outlook and Excel

  • Experience with paperless workflow software preferred but not required.

  • Knowledge of an Accounts Payable system, Databasics and Solomon experience a plus but not required.

Required Experience:

  • 2 years of experience in an accounts payable position or educational equivalent.

  • General office or customer service experience.

  • High School Degree or equivalent required. Advanced Degree in related field is desired.


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Accounts Payable Coordinator

Public Consulting Group