Accounts Payable Coordinator

Gensler San Jose , CA 95111

Posted 3 months ago

Your Role

The Gensler Northwest Region is seeking an Accounts Payable Coordinator. As part of a team, you will be responsible for supporting various offices within the Northwest Region and will join a larger Accounts Payable team spread across multiple offices. You are a team player at heart, you will collaborate with our AP team, advocate best practices, tap into your problem-solving skills, and roll up your sleeves to pitch in when it's all hands-on deck.

What You Will Do

  • Timecard maintenance, including monitoring missing timecards and manual timecard entry

  • Manage approval and filing of weekly studio labor reports

  • Train the region's new hires on our timecard process

  • Review corporate credit card transactions for policy compliance, appropriate GL coding and upload transactions for payment

  • Monitor, review, and upload reproduction activity through a Global Account Reproduction Database

  • Enter invoice details in Coupa (vendor/invoice data, job coding, GL coding, etc.)

  • Correspond with budget holders to ensure invoices received are accurate and approved appropriately

  • Consistently adhere to Firm deadlines and communicate accounting deadlines with stakeholders across the Region

  • Maintain AP records per Firm policy

  • Respond to Consultant payment inquiries

  • Maintain and track Certificates of Insurance (COIs)

  • Support other accounting activities as needed including ad hoc reporting, filing and research

Your Qualifications

  • Minimum 5 years of experience in a dedicated AP capacity required

  • Business Administration Degree preferred with an emphasis in Accounting a plus

  • Experience processing corporate credit cards a plus

  • Understanding of finance policies and procedures

  • Ability to clearly and accurately communicate with Technical and Managerial Staff

  • Ability to multi-task and prioritize to meet daily, weekly, and month-end deadlines

  • Must possess strong Accounts Payable knowledge

  • Ability to function independently and collaboratively with co-workers

  • Must be proficient with MS Excel and Word

  • Experience with Coupa ideal

  • Deltek/Vision Software experience a plus

  • Ability to work Overtime when required

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Gensler is proud to be an equal opportunity workplace and is an affirmative action employer. All aspects of employment decisions will be based on merit, competence, performance, and business needs. We do not discriminate on the bases of any status protected under federal, state, or local law. If you need assistance or an accommodation due to a disability you may contact us here.

We will consider qualified applicants with arrest and conviction records in a manner consistent with the San Francisco Fair Chance Ordinance.

We celebrate diversity and are committed to creating an inclusive environment for our colleagues.

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Accounts Payable Coordinator