Accounts Payable Coordinator

About Us

Join our Team at the College of Coastal Georgia!

Located on the southeast Atlantic coast in Brunswick, midway between Savannah, Georgia and Jacksonville, Florida, the College of Coastal Georgia is an undergraduate college in the University System of Georgia with an additional outreach through the Camden Center in Kingsland, Georgia. The College provides an affordable and interactive education in the natural beauty and abundant sunshine of Georgia's Golden Isles, an area noted for world-class golf courses and resorts as well as amazing diversity of maritime habitats, wildlife and sea creatures.

Location

Our campus is located at One College Drive Brunswick, GA 31520.

Department Information

Business Services

Job Summary

This position is responsible for coordinating all accounts payable for the College.

Responsibilities

1 -

Coordinates accounts payable, including check requests and purchase orders.

2 -

Assists Accountant with employee reimbursements and travel expense statements.

3 -

Matches invoices to purchase orders and contracts; evaluates contracts to insure state purchasing requirements are met; evaluates contracts and invoicing to insure contractual obligations are met.

4 -

Works with vendors and employees to resolve billing issues.

5 -

Balances general ledger accounts and encumbrances; maintains financial data in accounting software; assists with monthly and annual review, balancing and reporting.

6 -

Prepares and files insurance claims; analyzes and interprets insurance policies; acts as liaison with state risk management.

7 -

Manages office databases; orders office supplies; and maintains office files and records.

8 -

Tracks, analyzes and projects utility expenses.

9 -

Performs related duties as assigned.

Required Qualifications

Educational Requirements

• Baccalaureate degree in a course of study related to the occupational field or four (4) years direct experience

Other Required Qualifications

• Must successfully pass a credit check

Required Experience

• More than two years of related experience.

Preferred Qualifications

Preferred Experience

• Experience with PeopleSoft Financial Systems software.

Knowledge, Skills, & Abilities

KNOWLEDGE

• Knowledge of college and departmental policies and procedures.

• Knowledge of computers and job-related software programs.

• Knowledge of risk management principles.

• Knowledge of travel and purchasing policies and procedures.

SKILLS

• Skill in preparing a variety of regular and special reports.

• Skill in preparing a variety of correspondence.

• Skill in prioritizing and organizing work.

• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.

• Skill in oral and written communication.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources at (912) 279.5740, or by email at careers@ccga.edu. For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at oneusgsupport@usg.edu.

Conditions of Employment

• Successful completion of background investigation and legal authorization to work in the US prior to employment

Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with the College of Coastal Georgia, as determined by the College of Coastal Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable a satisfactory credit check, Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statues, rules and regulations of this college and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

• College of Coastal Georgia is a Tobacco and Smoke-Free Community

Equal Employment Opportunity

The College of Coastal Georgia provides equal opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need or reasonable accommodations under the American with Disabilities Act to participate in the search process should notify Human Resources at 912-279-5740.

Other Information

MORE ABOUT US

The vision of the College is to be a college of choice for students within Georgia and beyond, providing an outstanding education for tomorrow's leaders and citizens through service-learning, global awareness and engaged entrepreneurship. With a strong emphasis on student retention, progression and timely graduation, the College offers over 20 baccalaureate degrees, as well as a few career associate degrees. Approximately 3,400 students are served by more than 200 employees. CCGA is an active participant in the Complete College Georgia initiative designed to support community partnerships and develop the critical thinking, problem-solving and communication skills necessary to address the challenges of 21st century economic development and community wellbeing. For more information, visit the College website: http://www.ccga.edu