Accounts Payable Coordinator

Job Title: AP Coordinator

Location: Vancouver, WA

FSLA Classification: Non-Exempt

Reports to: Accounting Manager

Ambrosia QSR is a multi-brand quick service restaurant operating company focused on growth through new restaurant development and acquisitions. We are building an organization throughout the Pacific Northwest focusing on our partnership with the Burger King and Popeyes Louisiana Kitchen brands. From Roseburg to the coast, to Eugene, Salem, and Portland, up through Vancouver, Bremerton, Olympia, and Tacoma, and throughout Seattle, we are centered around the I-5 corridor, and expanding from there. We currently have an opening for an Accounts Payable Coordinator who plays a critical role in the month end close process. We're looking for energetic, engaged, and empathetic candidates to fill this current opening as our company continues to grow throughout 2021.

Responsibilities

Core tasks and essential job functions include, but are not limited to, the following:

• Prepare, compile, and sort high volumes of invoices by entity and enter the related transactions into the accounting information system in support of 35+ quick service restaurants

• Prepare import/export files from key vendors/suppliers and review imported data for accuracy and completeness

• Monitor the Accounts Payable e-mail inbox daily and provide timely responses and feedback to inquiries

• Ensure expense coding, voucher preparation, and check issuance is accomplished accurately and in a timely manner

• Research, troubleshoot, and resolve accounts payable issues regarding vendor invoices and accounts

• Prepare percentage rent calculations and enter the related invoice in the accounting information system

• Facilitate the tracking of recurring licenses, permits, and utilities for quick service restaurants

• Request, review and reconcile vendor statements to accounts payable aging reports

• Assist in preparing property tax returns

• Demonstrate the vital Cultural Foundations of Energy, Engagement, and Empathy through all interactions with both internal and external stakeholders

• Complete other tasks and projects as assigned by the Accounting Manager or Vice President of Accounting

Qualifications

Candidates for this role should meet the following criteria:

• Minimum of Associate's Degree in related field or proven working experience in accounts payable

• Experience in the QSR industry and/or high volume preferred

• Proven knowledge of accounts payable principles, practices, standards, laws, and regulations

• Proficiency in MS Office and accounting software with strong 10-key/data entry skills

• Self-starter with the ability to self-manage and adjust priorities in a rapidly changing environment

• Highly organized, detail orientated, and able to meet critical deadlines

• Team player with the ability to communicate with different leadership styles

• Excellent written and verbal communication skills

• Proficiency with Microsoft Dynamics GP or Great Plains preferred

Physical Demands/Work Environment

• Ability to sit at a desk, working on computer and/or phone approximately 40 hours per week

• Requires the ability to communicate with team and leadership in person, by phone, and/or computer