Accounts Payable Coordinator

Advanced College Willows , CA 95988

Posted 3 months ago

Glenn Medical Center, a Critical Access Hospital located in Willows CA, in partnership with our physicians, will consistently strive to provide accessible, high quality care within the local community. Our focus is on improving the health and well-being of all individuals by offering inpatient, outpatient and rural health clinic services to the Glenn County community.


The Accounts Payable Coordinator ("APC") is an hourly part-time year-round position, reporting to the Chief Financial Officer. Primary job responsibilities are to ensure company bills are paid accurately and timely, cash and credit cards are tracked and reconciled, accurate data is maintained for timely filing of sales tax refund and other reports, and training/assistance is provided to other finance personnel for accounting and budget related matters. The APC may be exposed to confidential information on a regular basis; therefore, a high level of professionalism, as well as upholding the confidentiality of this information, is critical. The APC is expected to follow internal control policies and procedures, as well as uphold the policies, guidelines, procedures and protocols of Central Valley Specialty Hospital/ American Specialty Management.


  • Bachelor's degree in business administration, accounting, finance, or related field preferred

  • Three years or more experience in accounting principles, coupled with at least one year experience in a leading supervisory role or an accounts payable unit

  • Exceptional planning and organizational skills to balance and prioritize work

  • Working knowledge of financial regulations related to AP is preferred

  • Excellent computer skills, including MS Office suite, various email, internet, banking links, and other programs used by the Finance department

  • Must be well organized and a self-starter

  • Possess strong organizational, time management, and confidentiality skills

  • Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

  • Strong interpersonal skills for interacting accountants, clients, and upper management

  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of account and corporate procedures

  • Ability to work independently and with a team in a fast-paced environment with emphasis on accuracy and timeliness


  • Receive, review, verify accuracy, and obtain approval for payment of invoices

  • Resolve invoice discrepancies, correspond with vendors and respond to inquiries

  • Monitor vendor accounts to ensure payments are timely and up to date

  • Create/maintain Excel spreadsheets for calculating account distributions per budget

  • Prepare and process check runs, wire transfers, credit card and ACH payments

  • Prepare and deliver bank deposits, obtain cash, manage and track credit cards issued

  • Prepare, track and reconcile petty cash disbursements

  • Calculate and record data for reports such as sales tax and milk refunds

  • Assist in month end closing, budgeting, tracking, and account reconciliations

  • Maintain required documentation for asset purchases

  • Train personnel on procedures such as spending ASM funds, trip expense reports, etc.

  • Update and maintain Accounts Payable Manual/ Logs

  • Perform all other duties as assigned by the supervisor

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Accounts Payable Coordinator

Advanced College