Accounts Payable Clerk/Administrative Assistant - Arbor Trace

CarDon and Associates is now hiring an Accounts Payable Specialist. Weekly pay and great benefits.

We are an Indiana-based and family-owned provider of senior living options and lifestyle support services, ranging from independent living and assisted living to skilled nursing and memory care. When we adopted the professional approach to service and team approach to caregiving, we know that family is always first. Come work for the best and join the Heart of the CarDon family of care!

BASIC FUNCTION: The Accounts Payable Specialist performs accounting operations assigned according to established operational policies and procedures and accepted accounting practices.

EDUCATION, QUALIFICATIONS, CREDENTIALS:

Must have an Associate's Degree or 5+years of accounts payable experience. Previous office experience in accounting functions is required, experience with Microsoft Dynamics preferred. Must possess and demonstrate ability to apply established procedures with a high degree of accuracy, responsibility, and confidentiality.

RESPONSIBLE TO: Executive Director-Procure to Pay

ESSENTIAL FUNCTIONS

The employee must be able to perform each essential function effectively to be successful in this position.

• Follows operational policies for assigned duties and performs related operations according to the time frames established.

• Interacts frequently with AP personnel and administrative staff.

• Assures that appropriate supporting documentation is provided when required.

• Verifies authorization when required for all processes performed.

• Cross-trains other staff as directed to assure continued services during absences.

• Participates in administrative staff meetings and attends other meetings as needed.

• Keeps abreast of all changes, memos, and communications related to duties.

• Maintains effective systems and accurate record keeping for each accounting area managed.

9.Payables

• Serves as a back-up for processing invoices and reconciliation of vendor statements.

• Verifies correct coding and authorization of invoices according to the General Ledger Chart of Accounts and accounting procedures.

• Communicates effectively with inquiries from vendors to resolve issues

• Check Requests

• Processes Corporate check requests for resident refunds. Uploads all required supporting documentation.

• Credit Applications

• Completes credit application and attaches credit information per facility.

• Presents application for authorization.

• Forwards application to appropriate contact and scans application in imaging system.

• Sales Tax Processing

• Processes sales tax reports and complete coupons provided by state.

• Assures coupons and payments are mailed in time to meet deadline.

• Vendor relations

• Process paperwork to set up new vendors or update vendor information in accounting system.

• Communication with vendors to reconcile accounts and

• 1099 Data Prep

• Gather paperwork and verify data for generation of vendor 1099 tax documents

• Check Printing

• After payment selection, printing, attaching required supporting documentation and mailing of checks

• Concur processing

• Upload and analysis of weekly files as relates to credit card purchases and employee reimbursement

• Reconciliation of credit card reports for accurate accounting

The preceding list of essential functions is not all-inclusive and may be supplemented.

KNOWLEDGE, SKILLS, AND ABILITIES

Must be proficient in Microsoft and Excel. Must be highly detail oriented. Time management skills and the ability to handle multiple tasks and organize them accordingly required. Must have communication skills and disposition needed to communicate effectively. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to define problems, collect data, establish facts, and draw valid conclusions.

SPECIAL REQUIREMENTS

Must always maintain good attendance. Must maintain professional appearance.

WORKING CONDITIONS

Following is a description of the work environment normally encountered. Reasonable accommodations may be available if needed. Works in a climate-controlled and well-lighted environment with a smoke-free policy. Works in an office daily and at a computer terminal continuously but receives safety training and workstation accommodations designed to prevent injury from repetitive tasks.