Accounts Payable Clerk - Full Time.

Overview

Live. Work. Explore. as a part of our Accounting team the Grand Canyon Railway and Hotel!

We're hiring - all aboard for a fun and exciting job!

Job Location: Accounting Office in Flagstaff, Arizona (30 minutes from Williams).

Job Summary:

The Grand Canyon Railway Accounts Payable Associate is responsible for the timely and accurate processing of all trade payable invoices incurred by the Grand Canyon Railway, The Grand Hotel, and the Tusayan Trading Post. This position will also cross-train in processing of all trade payables for the Grand Canyon South Rim.

The Details:

Position Type: Full-Time, Year-Round

Starting Pay: $20.00 per hour.

Schedule: 40 hours, 5 days/per week (Monday - Friday)

Why the Flagstaff Accounting Office?

We are a regional accounting office serving not only the Grand Canyon Railway & Hotel but also the Grand Canyon South Rim, The Grand Hotel, Tusayan Trading Post, and the Oasis in Death Valley. Our accounting team is a hardworking and welcoming group of gurus that strives to keep the company's financial engine running smoothly! We welcome new ideas for potential improvements and enjoy creating memorable work experiences for our team members.

• Generous benefits program including medical, dental, and vision coverage, paid time off, and more!
• A fast-paced, exciting work environment with plenty of upward mobility and growth opportunities!

Other Benefits and Perks:

• Free train tickets!
• Free entry to Bearizona!
• Exclusive retail and dining discounts at GCR and other Xanterra properties!
• The adventure of a lifetime!

Responsibilities

• Understands and supports Xanterra's Mission Statement, Core Values, and cultural pillar.

• Ensures the timely and accurate processing of trade payable invoices in the CloudSuite system daily / weekly. Maintain the Unassigned Folders to ensure that only current invoices are remaining. Review Document Management frequently for any invoices that did not drop into the Unassigned folders.

• Assigns authority codes to all invoices processed so that the correct accounting manager reviews and submits the invoices for approval; the correct authority codes also dictate what manager the invoices are routed to for final approval.

• Ensures that certain accounts payable checks, that require remittance advice or other support, are returned to the Flagstaff office from JPMorgan Chase for mailing to vendors.

• Ensures electronic vendor invoices, copies and additional support, when needed, are attached to all Cloud Suite invoices at time of processing.

• Electronically files and maintains all CloudSuite system generated reports as required by corporate and property guidelines.

• Ensures expense invoices received for processing (check requests, expense reports, etc.) include required approvals and support prior to processing in CloudSuite.

• Reviews and learns the descriptive Chart of Accounts and reviews coding on invoices being processed for consistency and accuracy. Brings to the attention of accounting management if codes provided don't seem correct.

• Ensures the required voiding and reinstating or canceling of checks is completed in a timely and accurate manner.

• Ensures that Use Tax is applied and input into CloudSuite for all invoices requiring this procedure. Ensures that the invoice tax and PO tax match for any PO invoices out-of-balance due to tax differences.

• Reconciles vendor statements monthly.

• Obtains W-9's from all new vendors and ensure the setup of permanent vendors in CloudSuite prior to processing invoices for payment. Completes vendor maintenance forms as needed and submits to corporate for CloudSuite input.

• Ensures that the Accounts Payable ICMS (Internal Control Minimum Standards) are being followed.

• Participates in the month end closing process as directed.

• Reviews PO Accrual reports for any invoices that need to be reversed and/or purged from the PO system.

• Reconciles timely and accurately assigned balance sheet accounts.

• Research's vendor and departmental questions regarding outstanding invoices or other related accounts payable issues.

• Research's any balance forwards on invoices as received; clear as soon as possible by contacting vendor for write-off of late fees, etc., or inform them of misapplied payments, etc.

• Box's up accounting records and request record retention labels according to company policy.

• As needed, be an active participant in annual retail inventories

• Creates, maintains, and revises the accounts payable desk policy and procedures manual as needed.

• Confidentially handles highly sensitive information.

Qualifications

• At least 1 year of Accounting experience.

• Previous experience working with financial system software.

• Previous computer experience with a working knowledge of Excel spreadsheets.

• Proficiency with Microsoft Office and related programs.

• Previous experience working with vendors.

Physical Requirements include:

• Constantly sitting, using eye/hand coordination, handling, reaching outward, and using wrist motion.

• Occasionally reaching above the shoulder, bending, standing, walking, climb flights of stairs, squat/kneel, lift/carry and push/pull up to 30 lbs.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.