Accounts Payable Clerk

Accounts Payable Clerk

Salary Grade 14: $49,636 - $56,810

The Research Foundation for Mental Hygiene, Inc. is seeking a qualified candidate to fill the position of Accounts Payable Clerk to assist the Division of Fiscal Administration at the New York State Office of Addiction Services and Supports (OASAS) in its administration of the Substance Abuse Prevention and Treatment Block Grant (SAPT). The initiative is funded by the Substance Abuse and Mental Health Services Administration (SAMHSA).

Responsibilities include but are not limited to:

• Train staff on procedures for processing.

• Review expense reports submitted by Contractors to ensure they are completed accurately, that required documentation is submitted, and fall within the appropriate period. Ensure the expense reports are tracked, logged, and then distributed to staff for processing.

• Calculate, reconcile, and prepare appropriate Federal Grant payments for Contractors.

• Enter Grant payment vouchers into the NYS Statewide Financial System (SFS) accurately - ensuring payee name, payment amounts, descriptions, chartfield strings, interest eligibility, and various dates are correct.

• Accurately update excel control sheets with Contractors' payment information.

• Run necessary reports in the State Aid Budgeting System (SABRS) and SFS.

• Communicate with Contractors about missing documentation or payment issues by telephone or written communications - email. Reminder and follow-up letters are to be sent in accordance with Unit established timelines.

• Answer questions and provide information to Contractors, OASAS Regional Office, Budget, Contracts, and Procurements regarding activities, transactions, and procedures. Refer inquiries as necessary.

• Review and respond to various issues either reported by staff, or involving SFS Accounts Payable, or SABRS.

• Maintain various records/information. Includes scanning and saving records into LAN files, filing into appropriate Contractor folders, and updating excel spreadsheets/tracking logs. Information is to be filed in a timely and orderly fashion, in accordance with Unit guidelines

Minimum Qualifications:

Two years of experience in a clerical or office support role. Experience should be any of the following activities: data entry; math or calculations; mail, supply, and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities.

Location: 1450 Western Avenue, Albany, NY 12203

Salary: Commensurate with experience

To Apply: Submit an application through our website at https://rfmh.applicantpro.com/jobs/ . Please note only applications submitted through our website will be considered.

The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60-300.5(a) compliant.