Accounts Payable Clerk

Little Sprouts Lawrence , MA 01842

Posted 5 months ago

Join Little Sprouts as an Accounts Payable Clerk Today!

SUMMARY OF RESPONSIBILITIES

The Accounts Payable Clerk is responsible for full cycle Accounts Payable processing:

  • Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation and proper authorization prior to processing

  • Enter invoices and check requests into Great Plains accounts payable module in a timely manner, ensuring proper allocation to cost centers

  • Identify and accrue Use Tax when applicable

  • Prepare Open Payables report and submit to VP of Finance for approval prior to processing weekly check runs

  • Reconcile company credit card statements to employee expense report activity, ensuring supporting documentation is complete, appropriate and accurately coded

  • Process check runs, match invoices to checks, obtain signatures and distribute/mail vendor checks

  • File paid invoices with check copies and supporting documentation upon completion of check runs

  • Regularly monitor vendor accounts to ensure payments are current

  • Maintain current W-9 information for all active vendors; process and distribute year-end 1099's

  • Respond to, and resolve, all vendor inquiries such as payment status of invoices, unpaid invoices, unapplied credits and invoice discrepancies

  • Maintain vendor information in Great Plains, entering new vendors and updating active vendors

  • Sort and distribute incoming mail

  • Cross-train to act as backup to the other finance staff

JOB REQUIREMENTS

  • Must have 3 years in previous Accounts Payable position

  • Must be detailed oriented with strong organizational skills

  • Ability to work in a high-volume environment

  • Ability to maintain a high level of confidentiality and professionalism

PHYSICAL REQUIREMENTS

  • Able to work a full time position of 40 hours plus additional hours as needed

  • Able to sit for long periods of time, primarily sedentary position

  • Able to bend, squat, reach and turn to access files and office equipment

  • Able to perform repetitive tasks (keyboarding, 10 key)

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Accounts Payable Clerk

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