Accounts Payable Clerk

TITLE: Accounts Payable Clerk

DEPARTMENT: Accounts Payable

EFFECTIVE DATE: TBD

CLASSIFICATION: Staff-12 months

STANDARD WORK HOURS: 37.5

EMPLOYMENT STATUS: Full-time

EMPLOYMENT CLASSIFICATION: Non-Exempt

PRINCIPAL PURPOSE OF JOB:

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

ESSENTIAL JOB FUNCTIONS:

• Receives and reviews purchase orders, check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.

• Reconciles processed work by verifying entries and comparing system reports to balances.

• Matches original invoices and requests for payment with internal purchase orders or check requests.

• Ensure timely processing of invoices.

• Pays vendors by monitoring discount opportunities; scheduling and preparing checks; resolving discrepancies with purchase orders, contracts, invoices, or payments; insuring credit is received for outstanding credit memos.

• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.

• Maintains accounting ledgers by verifying and posting account transactions.

• Verifies vendor accounts by reconciling monthly statements and related transactions.

• Maintains historical records by filing documents.

• Protects organization's value by keeping information confidential.

• Updates job knowledge by participating in educational opportunities.

• Accomplishes accounting and organization mission by completing related results as needed.

• Performs miscellaneous job-related duties as assigned.

OTHER DUTIES: Perform other duties as assigned.

QUALIFICATIONS:

• High School diploma and 1-year accounting and/or accounts payable experience is required.

• Experience with computerized accounting systems (Banner experience a plus); proven experience with Microsoft office suite.

KNOWLEDGE, SKILLS, and ABILITIES:

• Knowledge of standard accounts payable policies, procedures, and regulations.

• Ability to utilize an automated accounting system (Banner experience a plus.)

• Ability to understand and interpret vendor invoices, statements, and other requests for payment.

• Basic data entry and/or word processing skills

• General mathematics skills.

• Knowledge of purchase orders and related accounts payable documentation.

• Strong communication and interpersonal skills.

SUPERVISORY RESPONSIBILITIES: This position does not have any supervisory responsibilities.

PHYSICAL REQUIREMENTS:

• Work is normally performed in a typical interior/office work environment.

• No or very limited physical effort required.

• No or very limited exposure to physical risk.

Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.