Accounts Payable Clerk

The Accounts Payable Clerk is responsible for accurately processing and recording all accounts payable transactions in a timely manner. This role involves verifying invoices, reconciling discrepancies, and ensuring that payments are made according to established procedures and deadlines. The Accounts Payable Clerk plays a crucial role in maintaining the financial integrity of the organization by adhering to accounting principles and internal controls.

Duties and responsibilities include but are not limited to:

Requisition Processing:

• Receive and review requisitions for accuracy, completeness, and approval.

• Match invoices with purchase orders and packing slips to ensure proper authorization and receipt of goods or services.

• Serves as the campus liaison for the Accounts Payable Hub.

Vendor Management:

• Communicate with vendors regarding payment inquiries, discrepancies, and account reconciliations.

• Assist with vendor onboarding and evaluation processes, including gathering necessary documentation and conducting credit checks if required.

Expense Reporting:

• Assist with employee expense reimbursements by reviewing expense reports, receipts, and supporting documentation.

• Ensure compliance with expense reimbursement policies and guidelines.

• Process expense reimbursements accurately and promptly.

Month-End Close:

• Assist with month-end and year-end closing processes, including preparing accruals, reconciliations, and analysis of accounts payable transactions.

• Provide support to the accounting team in preparing financial reports and statements as needed.

Compliance and Internal Controls:

• Adhere to accounting policies, procedures, and internal controls to ensure accuracy and integrity of financial data.

• Assist with audits by providing documentation, explanations, and support for accounts payable transactions.

• Interfaces with the receiving department on receipt/inventory asset tagging of purchases.

Other Responsibilities:

• Perform other duties as assigned.

• Cross trains in other Business Office functions and serves as backup when needed.

• Processing the Revolving Fund and management of the petty cash fund.

The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Minimum Qualifications:

• High school diploma or equivalent.

• Proven experience as an accounts payable clerk or similar role.

• Proficiency in accounting software and Microsoft Office suite, especially Excel. Familiarity with Workday and Banner will be an added advantage.

• Strong attention to detail and accuracy in data entry and transaction processing.

• Excellent organizational and time management skills with the ability to prioritize tasks effectively.

• Strong communication and interpersonal skills for interacting with vendors, colleagues, and other stakeholders.

• Knowledge of accounting principles and practices, including GAAP.

• Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.

Preferred Qualifications:

• Associate degree

• Over two years of related experience

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.