Alameda Health System Oakland , CA 94604
SUMMARY: Under the general direction of the Accounts Payable Supervisor, the Account Payable Clerk I # II (AP Clerk I or II) staff is primarily responsible for all payment of goods and services necessary for the basic operation of the Alameda County Medical Center.# DUTIES # ESSENTIAL#JOB FUNCTIONS:
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. 1.
Opens mail daily. 2. Reads, reviews, and interprets personal services and other contracts at to payment terms or provisions; tracks remaining available balances; other reporting as needed. 3. Posts invoices into the Accounts Payable System. 4.
Matches invoices to receiving documents. 5. Researches vendor statements, phone calls, and discrepancies. 6. Agrees vendor pack to various reports for accuracy and completeness. 7.
Reviews expense coding and distribution for the appropriate cost center. 8. Conforms with and abide by all regulations, policies, work procedures and instructions. 9. Conforms to all safety rules and use all appropriate equipment safely. 10.
Maintains well-organized, complete and accurate files and records according to the departmental procedures and policies. 11. Notifies immediately the Accounts Payable Supervisor, Assistant Controller, or Controller of any unusual activities or changes in A/P policies or procedures. 12. Prepares other A/P related support activities as required. 13.
Compiles monthly accrual for assigned vendors. 14. Assist in monthly closings. 15. Interacts with a multitude of internal and external contacts including, but not limited to, Managers, Supervisors, Executives, co-workers, vendors, internal and external auditors.
MINIMUM QUALIFICATIONS: Minimum two years experience as an Accounts Payable Clerk I,#OR Two years recent accounts payable experience in a high volume, demanding environment (Hospital experience preferred). Completion of a bookkeeping or accounting curriculum in a recognized business or junior college may be substituted for the required experience on a year-for-year basis.# Proficiency with computerized financial systems and Microsoft Office applications (Word, Excel, Outlook.) REQUIRED LICENSES/CERTIFICATIONS: Valid California Driver#s License
QUALIFICATIONS: Minimum two years experience as an Accounts Payable Clerk I, OR Two years recent accounts payable experience in a high volume, demanding environment (Hospital experience preferred). Completion of a bookkeeping or accounting curriculum in a recognized business or junior college may be substituted for the required experience on a year-for-year basis.